July 20, 2020
Gresham School Board Meeting
July 20, 2020 Minutes
Present: Alphia Creapeau, Marge Eberhard, Grace Schwefel, Joe Ejnik, Jim Hoffman, James Mathews (virtual) and Doug Huck. Also present: Superintendent - Newell Haffner, Principal - Ben Heninger, Director of Finance - Densie Guex, Director of Maintenance and Operations - James Dudek (virtual) and Administrative Assistant - Cathy Opperman (virtual).
Meeting Called to Order: The meeting was opened at 7:00pm by President Alphia Creapeau.
Pledge of Allegiance: The Pledge of Allegiance was recited by all present.
Approve or Amend the Agenda: Motion to approve the agenda was made by Marge Eberhard, second by Jim Hoffman, roll call vote was unanimous, motion carried.
Public Comments: None.
Construction Update: Nate Yahn gave an overview on the cost tracker handout. The project is 60% complete. The contingency left is $47,968.84. The air conditioning is at a cost of $43,000, which would leave a remaining balance of $4,968.84. Installation of air conditioning has a lead time of 3 to 4 weeks. Trailer costs were $250 per week. Ben Dieck reported that a second quote for security cameras was at $6,000, but did not include networking costs. Security cameras will be tabled for more discussion.
Motion to install the air conditioning at $43,000 for the phase 1 area was made by Doug Huck, second by James Mathews. Discussion took place and motion was withdrawn by Doug Huck, second by James Mathews.
Special Education Policies: The Special Education policy manual was presented by Val Brooks, Director of Special Education. Motion to approve the policy manual, as presented and directed by DPI, was made by Joe Ejnik, second by Marge Eberhard, roll call vote was unanimous, motion carried.
Consent Agenda
Previous Meeting Minutes: Motion to approve the meeting minutes of July 6th was made by Doug Huck, second by Joe Ejnik, roll call vote was unanimous, motion carried.
Administrative Report by Newell Haffner: Newell reviewed the following: CARES money (donated by Stockbridge Munsee Tribe in the amount of $35,000). Purchases will be approved by the Stockbridge-Munsee Tribe.
New Hires:
Melissa Brockman/Social Studies, Stepheni Curran/Speech Pathologist and
Lois Graper/JH English Interventionist.
Motion to approve all 3 new hires was made by Marge Eberhard, second by Jim Hoffman, roll call vote was unanimous, motion carried.
Operations Report by James Dudek: 3 vendors submitted bids for propane. FerrellGas, our present supplier, was lowest bid at .82 per gallon. Motion to approve the FerrellGas contract for 2020-2021 school year was made by Doug Huck, second by Joe Ejnik, roll call vote was unanimous, motion carried.
James gave a review on the “How to re-open safely” conference that was attended.
Finance Report by Denise Guex: Budget update was given.
Renewal and Increase to Line of Credit with Premier: Motion to increase the line of credit at Premier Bank from $1,000,000.00 to $1,200,000.00 was made by Doug Huck, second by Marge Eberhard, roll call vote was unanimous, motion carried.
Renewal of Term Loan with Premier: Motion to renew the term loan at Premier Bank for $300,000 was made by Joe Ejnik, second by Doug Huck, roll call vote was unanimous, motion carried.
Alternative Open Enrollment Applications: Motion to approve 1 open enroll in and 1 open enroll out was made by Marge Eberhard, second by Joe Ejnik, roll call vote was unanimous, motion carried.
Meal Prices: Motion to approve an increase in adult meal prices from $3.35 to $3.40 was made by Joe Ejnik, second by Doug Huck, roll call vote was unanimous, motion carried.
Mentoring Handbook: Changes made were due to verbiage updates. Motion to approve the Mentoring Handbook, as presented, was made by Marge Eberhard, second by Doug Huck, roll call vote was unanimous, motion carried.
Technology Handbook: No changes were made. Motion to approve Technology Handbook, as presented, was made by Doug Huck, seconded by Joe Ejnik, roll call vote was unanimous, motion carried.
Masks in School: The Attorney’s response was discussed. Item tabled for further discussion.
Future Agenda Items: Security cameras, A/C, Masks, Flooring
Next Board Meeting Date: Monday, August 3 at 7:00pm.
Adjourn: Motion to adjourn was made by Marge Eberhard, second by Doug Huck, roll call vote was unanimous, motion carried.
Date Approved___________
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Alphia Creapeau, President
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Grace Schwefel, Clerk