May 4, 2020

Gresham School Board Meeting

May 4, 2020 Minutes

Present: Alphia Creapeau, Marge Eberhard, Grace Schwefel, Joe Ejnik, Jim Hoffman, and Doug Huck (7:08). Absent: Andy Schmidt. Also present: Superintendent - Newell Haffner, Principal - Ben Heninger, Director of Finance - Densie Guex and Administrative Assistant - Cathy Opperman.

Meeting Called to Order: The meeting was opened at 7:05pm by President Alphia Creapeau.

Pledge of Allegiance: The Pledge of Allegiance was recited by all present.

Approve or Amend the Agenda: Motion to approve the agenda was made by Marge Eberhard, second by Joe Ejnik, voice vote was 5-0 in favor, 2 absent, motion carried.

Public Comments: None.

Resignation of Board Member - Andy Schmidt: Motion to approve the resignation of Andy Schmidt, as of May 1st, was made by Marge Eberhard, second by Grace Schwefel, roll call vote was taken, all in favor, 1 absent, motion carried.

Election of Officers: Alphia Creapeau opened the floor for election of officers.

Nominations for President: Marge Eberhard nominated Aphia Creapeau for President, second by Doug Huck. 3 calls for nominations were made. By unanimous consent, nominations were closed. Roll call vote was taken, all in favor, 1 absent, motion carried. Alphia Creapeau was elected as President.

Nominations for Vice President: Marge Eberhard nominated Joe Ejnik for Vice President, second by Jim Hoffman. 3 calls for nominations were made. By unanimous consent, nominations were closed. Roll call vote was taken, all in favor, 1 absent, motion carried. Joe Ejnik was elected as Vice President.

Nominations for Clerk: Joe Ejnik nominated Grace Schwefel for Clerk, second by Marge Eberhard. 3 calls for nominations were made. By unanimous consent, nominations were closed. Roll call vote was taken, all in favor, 1 absent, motion carried. Grace Schwefel was elected as Clerk.

Nominations for Treasurer: Doug Huck nominated Marge Eberhard for Treasurer, second by Joe Ejnik. 3 calls for nominations were made. By unanimous consent, nominations were closed. Roll call vote was taken, all in favor, 1 absent, motion carried. Marge Eberhard was elected as Treasurer.

Set Date, Time and Location of School Board Meetings: Motion to set regular board meeting dates for the first Monday of each month at 7pm in the Media Center at Gresham School was made Grace Schwefel, second by Doug Huck, voice was taken, Marge-no, Jim-yes, Joe-no, Grace-yes, Doug-yes, Alphia-abstained, Andy Schmidt-absent, motion carried.

Motion to move the scheduled Monday meeting to Tuesday if it falls on a holiday was made by Grace Schwefel, second by Doug Huck, voice vote taken, all in favor, 1 absent, motion carried.

Selection of Official Newspaper: No selection was made.

Committee Assignments:

Personnel and Policy: Jim Hoffman, Marge Eberhard, Joe Ejnik (Newell Haffner)

Finance, Buildings and Grounds: Grace Schwefel, Joe Ejnik, Marge Eberhard (Newell Haffner)

Wages and Benefits: Jim Hoffman, Doug Huck, new appointed member (Newell Haffner)

Board Member Appointment for District Committee’s:

Tribal Affairs/Gresham American Indian Parent Advisory Committee: Alphia Creapeau

Technology: Doug Huck

Curriculum: Marge Eberhard, Doug Huck, new appointed member

Communications: Grace Schwefel, Joe Ejnik

Wellness: Grace Schwefel

By unanimous consent, committee assignments and district committees were appointed.

Appoint CESA 8 BOC Representative: No motion was made as this term position is still current.

Technology and Acceptable Use Forms for Board Members: This form was distributed to all.

Consent Agenda

Previous Meeting Minutes: Motion to approve the meeting minutes (April 20th) was made by Joe Ejnik, second by Doug Huck, voice vote was 6-0 in favor, 1 absent, motion carried.

April Voucher Report: Motion to approve the March voucher report was made by Grace Schwefel, second by Jim Hoffman, roll call vote was taken, all in favor, 1 absent, motion carried.

Administrative Report by Newell Haffner: Grading and Graduation were discussed.

Grading: Discussion took place regarding grading during COVID-19. Possible options discussed were, “in progress”, “insufficient progress” and “complete”.

Graduation: Motion to postpone graduation to July with date to be determined, was made by Doug Huck, second by Joe Ejnik, roll call vote taken, all in favor, 1 absnet, motion carried.

Finance Report by Denise Guex: Budget was reviewed.

Operations Report: Power outage will take place May 20-22. No plumbing in building on May 5th.

Alternative Open Enrollment Applications: None

Food Service Contract - Taher: Motion to approve a one year contract with Taher with additional renewal up to 4 years, based on performance, was made by Grace Schwefel, second by Doug Huck, roll call vote was taken, all in favor, 1 absent, motion carried.

Policy 8420.01 Epidemics and Pandemics (2nd read): Motion to approve Policy 8450.01 Epidemics and Pandemics was made by Doug Huck, second by Marge Eberhard, roll call vote was taken, all in favor, 1 absent, motion carried.

Policy 8450 Control of Casual Contact Communicable Diseases (2nd read): Motion to approve Policy 8450 Control of Casual Contact Communicable Diseases was made by Doug Huck, second by Joe Ejnik, roll call vote was taken, all in favor, 1 absent, motion carried.

Policy 29-1 Update (2nd read): Motion to table this item was made by Marge Eberhard, second by Joe Ejnik, roll call vote was taken, all in favor, 1 absent, motion carried.

Grading: This was discussed in the administration report.

Graduation Date: This was discussed in the administrative report.

Motion to postpone graduation to July with date to be determined, was made by Doug Huck, second by Joe Ejnik, roll call vote taken, all in favor, 1 absnet, motion carried.

Summer School Dates: Dates will be dependent on COVID-19 situation. Schools are currently closed through June 30.

Grant Writer: Discussion took place on the benefits of a grant writer.

2020-2021 WIAA Membership Renewal: Motion to approve 2020-2021 WIAA Membership renewal was made by Joe Ejnik, second by Jim Hoffman, roll call vote taken, all in favor, 1 absnet, motion carried.

Motion to move into closed session: Motion to move into closed session was made by Doug Huck, second by Marge Eberhard, roll call vote was taken, all in favor, 1 absent, motion carried.

Motion to reconvene into open session: Motion to reconvene in open session was made by Grace Schwefel, second by Doug Huck, roll call vote was taken, all in favor, 1 absent, motion carried.

Motion Made as a Result of Closed Session: Motion to issue a final notice of contract nonrenewal to a member of the teaching staff due to budget constraints was made by Doug Huck, second by Joe Ejnik, roll call vote was taken, all in favor, 1 absent, motion carried.

Adjourn: Motion to adjourn was made by Doug Huck, second by Joe Ejnik, roll call vote was taken, all in favor, 1 absent, motion carried.

Date Approved___________

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Alphia Creapeau, President

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Grace Schwefel, Clerk