KF District Facility Use

DISTRICT FACILITY USE

The Ashburnham-Westminster Regional District School Committee desires to make District school buildings, grounds, and athletic fields, hereinafter referred to as facilities, available for educational, recreational, and civic purposes as well as to responsible organizations in so far as it is practical to do so:

a) without interference to regular school activities

b) without loss or excessive depreciation of District property

c) without incurring significant costs or demands on custodial staff

1. In order to insure that safe conditions are maintained and that District property is preserved for school programs, use regulations shall be developed in support of this policy. Such regulations shall be developed by the Superintendent in consultation with Building Principals, District Facilities Manager and the Interscholastic Athletics Subcommittee.

The School Committee shall approve such regulations which shall then be incorporated as if fully set forth herein.

2. The Superintendent (in consultation with the Director of Finance and Business Operations) shall establish a two-tier fee/rental schedule and included as an exhibit to this policy, which shall insure:

a) the District does not incur additional non-budgeted costs

b) the property preservation noted above is maintained.

These fees shall take into account direct costs such as custodial and security and indirect costs including lighting, heating/air conditioning and water use. It is suggested the fee schedule break down to the level of Auditorium, Cafeteria, Classroom, Library, Gym, Fields, etc. including any additional support required in these areas.

Ø Tier 1 shall apply to worthy non-profit and non-commercial educational, civic, charitable events and the like directly associated with either of the District towns and shall reflect only actual direct and indirect costs attributed to the activity.

Ø Tier 2 shall apply to other responsible organizations and shall include a higher fee schedule that takes depreciated value into consideration due to additional use. The Superintendent shall recommend, subject to School Committee approval, how the excess revenue from these activities may be used.

While use for Official Town Business is allowed without charge, such free use does not necessarily include ancillary services/support such as sound, audio-visual and lighting technicians. District approved individuals must be used for such services.

3. In addition, appropriate approval/permit forms shall be developed and used for all activities associated with this policy.

4. Permission for the use of facilities must be obtained through the office of the Superintendent of Schools, or an office designated by the Superintendent, where application forms are available for this purpose.

LEGAL REF: MGL 71:71; 71:71B; 272:40A

CROSS REF: GBEEA Staff Use of Facilities for Private Remuneration

Regulation: Facility Use Regulations

First Reading: 4/11/17 Second Reading: 4/25/17 Adopted: 5/9/17