AI Productivity Tools

For productivity tooling, we have Google Gemini for all users with enterprise Google licenses - meaning almost all users who have a company computer. You can access this via https://gemini.google.com/app, and it has built-in features in most Google products like Docs, Sheets, and Slides. This is completely safe to use, as Google does not share data outside our setup, and we have a long-standing cooperation with them.  This should cover most, if not all, of the general AI productivity use cases. You should avoid using other AI tooling for these types of tasks.  

If you use tools other than Gemini, you should never put in data about our platforms, our business, employees, or our customers. Examples of tools would be ChatGPT or Perplexity.

AI tools need to access data, and without proper guardrails set in place, we do not know what happens with the information put into the tools. This is especially true for free products, where the data you put in is the price you pay for the usage. 

As a general rule, we do not cover expenses for other AI tools. If there are specific cases where another tool delivers significantly more value than Gemini, or there is a use case where Gemini does not have the tools,  you should discuss it with your manager or in your discipline and consider doing a system acquisition.