Cumulative Record Folder

ADM 5.1

The school maintains a permanent cumulative record folder for each student.

Purpose:

• To comply with State and/or Federal Law.

• To ensure permanent access to students’ original records.

Commentary/Procedural Points:

• The following information is maintained in the cumulative record folder:

  • attendance

  • grades

  • directory information

  • standardized testing results

  • records relating to accommodations for students with disabilities provided, medical records, psychological or mental health records, and other private medical information should be maintained in a separate, confidential medical file according to ADM Policy 5.2.

  • legal documents pertaining to custody, (i.e. custody decrees, adoption decrees, restraining orders, change of name, etc.)

  • These record folders are to be maintained in accordance with the Records Management Policy for Parishes and Schools, Archdiocese of Baltimore.

  • All documentation related to discipline is kept in a separate, confidential file apart from the cumulative folder.

References:

• Records Management Policy for Parishes and Schools, Archdiocese of Baltimore 

                                                                                                 June 2025