Toronto Metropolitan University Faculty Association (TFA) HIRING PROCESS

Process for Hiring New Tenure-Stream or LTF Faculty:

For academic departments who have received approval to hire a TFA position from the Office of the Dean please complete all aspects of the hire via the Hiring Portal. For instructions on how to complete the recommendation form in the Hiring Portal, please see this communication. To request access to the Hiring Portal, please contact vpfa@torontomu.ca.   

Additional Hiring Resources:

1. Recruitment Expenses Reimbursement Guidelines - Updated November, 2025

2. CHECKLIST for recruiting - Updated November 2025

3. Appendix 1 - Recruitment Expense Claim Submission - Foreign Currency

4. Appendix 2 - Recruitment Expense Claim Submission

5. Chelsea Hotel: Reservation and Billing Process

6. Department Hiring Committee (DHC) Meeting 1 Template which includes terms of reference.

7. Interview Travel for Candidates Email Template: This is an example of an email that can be used to send to candidates regarding travel booking for interviews. 

Please visit the Department Hiring Committee (DHC) Processes and Resources page for details regarding postings.

Please see the information for Department Evaluation Committee (DEC) on the VPFA page. It includes guidelines, collective agreement articles and instructions on how to complete the teaching assessment process for both tenure-stream TFA faculty and Limited-Term TFA faculty.

Please see the following Ted Rogers School Templates needed to complete the teaching assessment process for TFA Faculty members:

1. Ted Rogers School of Management TFA Teaching Assessment Form - October 2023  (Please download and open in Adobe Acrobat to enter information)

2. Template Letters - please download a copy for your working files

• Letter Template to TFA Members

• Letter Template to New TFA Faculty

• Letter Template to Returning TFA Faculty

3. TFA Articles

• TFA Article 5A.5

• TFA Article 4.6- assessment for LTF members 

4. Template for TFA Assessment Schedule

TFA Annual Reports

The deadline for submission is May 15th. Information on Annual Reports is included on the Office of the VPFA Annual Reports Page.

The following documents are designed to assist both staff and Departmental Hiring Committee (DHC) Members with the recruitment and hiring processes for new TFA members. A comprehensive checklist for recruiting, hiring and Department/School financial expense reimbursement guidelines, are included below.