CANADIAN UNION OF PUBLIC EMPLOYEES (CUPE) UNIT 1 HIRING PROCESS

Posting CUPE, Unit 1 Contract Lecturer appointments require the approval of faculty loading (ie. Ted Rogers School faculty loading sheets) by the Dean's Office (Associate Dean, Academic Undergraduate Programs). 

For more information on faculty loading deadlines, please see the TFA Faculty & CUPE Unit 1 Loading Deadlines on the Faculty Loading Page.

The Ted Rogers School CUPE, Unit 1 Contract Lecturer Postings Guide for Chairs, Directors, GPDs, GPAs and DAs includes guidelines, templates and complete instructions on how to process CUPE, Unit I contract lecturer postings.  DAs/GPAs should also refer to the TRSM eHire CUPE, Unit 1 Process for a quick high-level reference guide when processing postings.

CUPE, Unit 1 Posting Process Files:

1. Ted Rogers School CUPE Unit 1 Contract Lecturer Postings Template

2. Ted Rogers School CUPE Unit 1 Contract Lecturer Postings Experience Points Template

3. Ted Rogers School CUPE Unit 1 Communication to Successful Candidates Template Letter

4. Ted Rogers School CUPE Unit 1 Communication to Unsuccessful Candidates Template Letter

Restricting Courses/Sections Process:

Departments/Schools who wish to restrict courses/sections must follow the TRSM CUPE, Unit 1 Posting Process for Restricted Sections.

Association to Advance Collegiate Schools of Business (AACSB) Qualification Files:

1. Minimum Qualification Information for Applicants

2. TRSM Cover Letter and Resume Template

3. Consulting Practice Report Template

4. Board Service Template

Underfill Appointments

In instances where contract lecturers have been identified as underfill, please ensure the correct language is inserted in their appointment letters. The language and more information on this can be found in the CUPE, Unit 1 Underfill Language for Appointment Letters document.

Course Code Distribution Splitting

For instructions on  how to split the percentages of the distribution codes  based on the number of courses and sections contract lecturers are teaching, please see the Course Code Distribution Splitting document.

Starting Annual Base Salaries for New Contract Lecturers

Departments/Schools that decide to start new contract lecturers at any amount above the minimum annual base salary will be asked to provide the rationale to the Associate Dean, Faculty and Academic. The procedure for chairs and directors requesting an annual base salary above the minimum is included in the Ted Rogers School CUPE, Unit 1 Contract Lecturer Starting Annual Base Salary Guidelines.

Salary and Contract Information

The Ted Rogers School CUPE, Unit 1 Contract Lecturer Appointments Guide for Administrative Staff includes step-by-step guidelines for processing CUPE, Unit 1 contract lecturer appointments. Please note that all contracts for contract lecturers are approved the Office of the Dean as per the Faculty Loading Guidelines.

Extra Student Payments (ESP)

1. The Extra Student Payment Process for Contract Lecturers

2. Ted Rogers School, CUPE, Unit 1 Extra Student Payment Guide

3. CUPE, Unit 1 Extra Student Payment Template Letter - Original Version

4. CUPE, Unit 1 Extra Student Payment Template Letter - Revised Version

5. Personnel Action Form (PAF)

Continuing Appointments

CUPE Unit 1 Contract Lecturers who have Continuing Appointments must still be sent a contract for every term they teach, and a "Notice of Continuing Appointment" letter needs to be attached to the job offer.  Listed here is the process to follow for multi-term/continuing appointments for CUPE Unit 1:

1. Prepare the Notice of Continuing Appointment along with specific information pertaining to the Contract Lecturer (Note: DA to send the letter to Isiah Corpuz in the Office of the Dean for signature).

2. Create job openings for each term (do not specify posting dates so the posting is not public).

3. Link applicant to the job, prepare the job offer and save as draft.

4. Edit offer and upload/attach the Notice of Continuing Appointment letter to the job offer that you have already prepared for a specific Contract Lecturer.  In this step you should add a description to the file you have uploaded.

5. Submit offer and letter for approval. Once approved, applicants will be notified.

Toronto Metropolitan University's HR Recruiting system includes job codes for replacement teaching contracts that fall within part-time CUPE Unit 1 thresholds. However, some replacement teaching assignments have exceeded the part-time threshold—ranging from reduced workload to full sessional loads (i.e., 3 to 5 sections).  In these cases, eHR is unable to use proper replacement teaching job codes, resulting in a lack of tracking for such assignments. This gap has made it difficult for the TRSM Finance team to distinguish between original and replacement teaching, leading to mismatches between actual costs and original budgets.

To address this, HR has introduced two new job codes for replacement teaching:

C1FSRP – CUPE 1 Full Session Replacement

C1RSRP – CUPE 1 Reduced Session Replacement

Please note the following:

Existing job openings: These new job codes will not appear by default. If you are preparing an offer for a replacement teaching assignment linked to an existing job opening, you must manually add the appropriate job code and corresponding hours.  

New job openings: Going forward, these job codes will be available for selection when using the CUPE 1 Lecturer job opening template.

Additionally, when assigning account codes, please do not use the standard part-time (6253) or sessional (6251) codes. Instead, use the following:

6256 – CUPE Teaching: Maternity Replacement

6257 – CUPE Teaching: Sick Leave Replacement

Should you have any questions, please contact Nancy Amaral, Manager, Academic Administration (namaral@torontomu.ca) 

Please see the Ted Rogers School CUPE, Unit 1 Instructor Assessments Guide for Administrative Staff (document needs to be updated). It includes guidelines, collective agreement articles, various templates and instructions on how to complete the teaching assessment process for CUPE, Unit 1 Instructors.

Please see the following individual files needed to complete the teaching assessment process for Unit 1 Instructors:

1. Template Letters - please download a copy for your working files

• Template Letter for Contract Lecturer Appointment Committee - CLAC Members

• Template Letter for New CUPE, Unit 1 Contract Lecturer

• Template Letter for Returning CUPE, Unit 1 Contract Lecturer

2. Article 18

3. CUPE, Unit 1 Assessment Form

4. Template for CUPE, Unit 1 Assessment Schedule

CUPE Unit 1 Currency Reports

• December 15: Contract Lecturers with a Fall appointment are to submit their currency report by December 15

• May 1: Contract Lecturers with a Winter appointment are to submit their currency report by May 1

• June 1: Contract Lecturers with a two-semester appointment are to submit their currency report by June 1

Missed Assessments

If for any reason, an assessment was not completed, the Chair of the Contract Lecturer Appointment Committee (CLAC) must write a letter indicating that the assessment was not done and the reason why (Letter for Missed CUPE Unit 1 In-Class Teaching Assessment Template). In these circumstances, the Contract Lecturer's teaching is deemed satisfactory. The letter must be copied to the Chair of the Department/Director of the School, the member's Service Record File, the Dean and the Union.