ARIES Advising Manual (Google Doc)

The ARIES Advising Google document is a step-by-step instruction manual on how to use the updated ARIES system. The document contains detailed descriptions of the included screenshots. It should help those who are comfortable with step-by-step instructions understand the updated advising process. 

The links contain a list of the advising options and the short training video clips (between two and ten minutes) to show “How To” in the ARIES system.

Archived Plans

After meeting with a student, faculty/ advisor can archive and save the plan, as an electronic verification of what was discussed with the student. If you click on “Allow Student to Register,” the archived plan date is displayed in advisee’s record as the last date of advisement. Note: this Allow to Register button is required for SHPS students, but not for LAPS, STEM students, but can be used to verify the last time faculty or advisor met with the student.

ARIES Drop Sections

ARIES Drop option is through the Courses and Sections tab; can only drop during the Add/Drop period; check the academic calendar for dates. Recommend Review Complete and Archive Plan if any changes are made.

ARIES email all advisees

ARIES email option creates a list to the Clipboard, to be pasted into GMail; you will have to remove from the pasted list any emails you do not want to have sent

ARIES Evaluate Program

Can expand/collapse sections of the Evaluate Program; links directly to courses and sections. Can add one or more new program/course of study “what-if” options; “x” out of new program options to continue. Recommend Review Complete and Archive Plan if any changes are made.

ARIES Notes

Notes provide faculty, advisors, and students with a go-to place to make comments. These notes are kept as history, and cannot be edited or deleted. If needed, add a new note to amend a previous note.

ARIES Express Registration

ARIES allows this by Courses and Sections, Advanced Search, Section Listing; advisors can register directly from the Express Register calendar setup. Recommend Review Complete and Archive Plan if any changes are made.

ARIES Search and Register

Courses and Sections tab. Recommend Review Complete and Archive Plan if any changes are made.

Retention Cases

To be determined - currently in test mode

ARIES Education Plan

Can plan courses over many semesters; can move courses; if course/section, must drop course/section to add a new course/section or course. Recommend Review Complete and Archive Plan if any changes are made.

ARIES Grades

Demonstration of how to view grades, by semester. Students have this same option.

ARIES Student Holds

Detail on the hold will provide students with directions on how to resolve these.

ARIES View Student Profile

Some profile information shows on the student's detail screen, including the student’s picture. If more information is wanted, can detail for full student profile.

ARIES View Student Schedule

This is seen by term. Schedule can be viewed as list, or as grid; can be printed in list form.

ARIES Test Scores Summary

These are the placement test scores, challenge exams, and other tests taken; the Admissions Office posts these.

ARIES Unofficial Transcript

These are unofficial; you must go through Registrar’s Office for official transcripts.

ARIES Transfer Summary

These are the classes accepted from other institutions, Fresh Start; Admissions Office posts these.

ARIES - The Student's View

General view of what the student sees in the new system.

Retention Alerts (Google Doc)

The Retention Alerts (Early Warning) process allows faculty to identify students struggling with personal, academic and financial issues, preventing them from attending and/or participating in their classes.  Creating a retention alert is the first step for the college to engage with students about the support and resources to help them succeed, determine their needs and get back on track.

View a Student's Active Program

The Student’s Cart

Items (courses and/or sections) added to the cart. Students can complete the registration process on their own, by clicking on the Register button and selecting the classes wanted. Faculty/ advisors can also register, by clicking on the Register button for that semester, in courses and sections, calendar/list view.

On Professional Day, September 2, 2021, the Student Planning Subgroup for Training Committee presented two sessions related to the Student Planning Project. The ARIES Demonstration video is available for your perusal, as are the ARIES Demonstration Presentation slides.