Google Hangout Meet

Google Hangout Meet is a video conferencing app. It is the business-oriented version of Google's Hangout Meet platform and is suitable for meetings of all sizes. Google Hangout Meet integrates with G Suite versions of Google Calendar and Gmail.

STCC IT has enabled some special Google Hangout Meet features which allow:

The ability to record meetings and save them to Google Drive
Larger meetings, for up to 250 participants per call
Live streaming for up to 100,000 viewers within a domain

Other Google Hangouts Meet Features

You can invite participants via your Google Calendar
Participants can also phone into a Google Hangouts Meet
You can share your desktop with your participants
You may use a chat feature, during the Hangouts Meet
Participants can access the Hangouts Meet with their mobile devices

Open the Meet app on your Android (Play Store) or Apple® iOS® (App Store) mobile device.

How to use Google Hangout Meet

Google Hangout Meet Cheat Sheet

Create a Google Hangout Meet

Go to Google Calendar and create an event.
- - Enter the meeting name
  - Enter a date and time
  - Invite guests
    - Student email lists can be found on WebAdvisor
  - Add conferencing field
    - Click drop down and click Hangouts Meet
  - Enter any description to the meeting i.e. this could be office hours, one-to-one meeting with students or small/large group meetings
  - Click Save button

At the time of the meeting

- Go to Google Calendar
- Click on the Event/Meeting
- Click Join Hangouts Meet
  - A new window will open
  - Click Join now button
    - Adjust camera and microphone as desired
    - Bottom right corner of the screen, three vertical dots, expand to view More options
    - Present now button allows you to share your computer screen
      - Choose from Your
    - Bottom left corner of the screen, three vertical dots, expand to view Meeting details
    - Depending upon the size of the meeting, ask attendees to mute their microphones, to eliminate
    - Once everyone has entered the meeting, open the Chat box, upper right corner of the screen

Recording the Google Hangout Meet

- Bottom right corner of the screen, three vertical dots, expand to view More options
- Click Start Record - Be sure to ask your audience for indication of permission to begin recording
  - Participants can add a 'yes' or icon indication in the Chat box
- When Google Hangout Meet is complete
  - Bottom right corner of the screen, three vertical dots, expand to view More options
  - Click Stop Record
  - The recording will be stored in the Google Drive of the person who created the Google Hangout Meet
    - Navigate to that recording file and configure sharing permissions