Migrating Email from Microsoft to Google

This article will go over the basics involved in moving your work email from the Microsoft Teams format back to Google, and how to set up forwarding to ensure you don’t miss any wayward messages.

Warning! The content of this article is restricted to managers only. DO NOT attempt any of the steps listed here without authorization and/or supervision by your manager.

Migrating Back to Google

Note! Before proceeding, 2 step verification must first be disabled from your current MS Office account. Submitting a ticket using this link will alert SysAdmin to complete this process.

Step 1: Log into your work Gmail account using the web based interface, then click the settings gear, and choose “See all settings“.

Step 2: From here, go to the “Accounts” tab in the upper selection bar.

Step 3: In the section labeled “Check mail from other accounts“, click the “Add a mail account” link.

Step 4: In the pop-up that generates, add your ProPoint email address, then click “Next“.

Step 5: Fill in all the required information for this interface, using outlook.office365.com as the POP Server and listing 995 as the Port. When finished, click “Add Account“.

Step 6: You should receive the notification shown below, leave the upper bubble filled in, and click on the “Next” button.

Step 7: Everything in the next interface should already be populated, so click on “Next Step“.

Step 8: The SMTP server should be listed as smtp.office365.com, and the Port should be 587. Input these into the correct fields, if not already there, and click on “Add Account“.

Step 9: You will then finally receive an email to your Outlook/MS Teams account which will contain a code for you to enter the next time you login.

Note! The process listed above should begin the migration process, please bear in mind that this may take several hours to complete depending on how much content is in your inbox.

Forwarding Email from Outlook to Gmail

Setting up forwarding will allow you to continue to receive messages from your contacts who are unaware / uncaring of our move back to Google from Microsoft.

Step 1: From within the web version of MS Outlook, click on the gear icon to enter the Settings interface.

Step 2: In the search field, type the word “forwarding” (without the quotes) and click on the entry when it appears.

Step 3: Fill in the checkbox labeled “Enable forwarding“, and in the “Forward my email to:” field, type in your Rogers POS email address. The “Keep a copy of my forwarded messages” checkbox is optional.

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