Creating a safe working place
For employees in Norway & Sweden
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A safe working environment isn't just a checkbox on our list. It's a reflection of our commitment to our people and our long-term presence. In order to maintain a safe workplace, it's important that we all contribute where we can. Here you can read about some policies that we have at Oda, which is important to pay attention to so we together can create a safe workplace 💛
Content
Content
Health, Safety & Environment (HSE)
Health, Safety & Environment (HSE)
We want to make sure you have a safe working environment while working at Oda. We want to prevent injuries or accidents of any kind and have therefore set up some routines to help us ensure your safety:
Dust, hearing & Co2 measures/testing.
Safety inspection with Occupational Health Insurance (bedrifthelsetjenste) and protection officer
Voluntary health checks for our night workers
Any deviations in Operations must be reported in our electronic deviation system: Donesafe. By reporting deviations, we can map risk areas to ensure a proper working environment. Donesafe can be found in Okta. For deviations outside of Operations, please reach out to the People team
Our internal HSE guidelines are described in our QMS (Quality Management System). These are available via Okta.
Security and Privacy
Security and Privacy
Our employee security rules give you information about:
The secure use of Oda systems
Security monitoring of Oda systems
Reporting of security events and incidents
You should also familiarize yourself with the other security topics available at https://security.oda.com.
Read Oda's Privacy Policy here 👇
Read Oda's Privacy Policy here 👇
Privacy policy employees - Main global version.pdfAlcohol and Drug Policy
Alcohol and Drug Policy
Employees’ use of alcohol and drugs in connection with work affects the working environment. This is why our work on questions related to alcohol and drugs forms a natural part of our systematic work related to health, safety and environment. Employees with alcohol and drug problems shall be treated in an unbiased way and given an opportunity to do something about their problem. At the same time the interests of the business must be taken care of.
What do I do if I find drugs in the workplace?
What do I do if I find drugs in the workplace?
It is very important that you as an employee go directly to your immediate leader as soon as you discover any drugs in the workplace. This way they can quickly clarify the course of events (what, and where it was found). It is important for Oda to have a good and fair process for everyone involved.
What do I do if I discover that a colleague is intoxicated or under the influence of drugs?
What do I do if I discover that a colleague is intoxicated or under the influence of drugs?
If you discover an influenced colleague, please remember to address the situation with care, compassion and professionalism while prioritizing the safety and well-being of all colleagues involved.
Some general guidelines:
Safety first, ensure the safety of yourself and others around you. If the situation poses an immediate risk, remove yourself or the other person to a safe location.
Be professional and avoid making assumptions or accusations. Focus on observed behavior rather than personal judgments.
Approach the colleague in a private and discreet manner to address the situation. Avoid discussing the matter with other colleagues to maintain confidentiality and prevent gossip.
Express concern for the colleague's wellbeing and offer assistance. This could be to order a taxi back home or to encourage them to seek help if needed.
Report the incident as soon as possible to your leader and the People Department. Provide factual information about the observed behavior.
Stealing from our warehouse/Oda property
Stealing from our warehouse/Oda property
You are never allowed to physically take out products or to correct inventory for other than operational purposes. Bear in mind that you need to hand in your Oda belongings the same way as you received them, to the extent possible.
Mobile phone usage
Mobile phone usage
Employees in the warehouse may have a private phone available, but only to listen to music. However, you're not allowed to listen to music while driving a truck or operating machines. Private conversations, sending messages, checking mail and surfing the web must be done during breaks.
Close relations with another employee
Close relations with another employee
In order to ensure the wellbeing of you and your colleagues, we believe it's important to maintain a respectful and inclusive workplace environment. As part of this, we've rolled out a policy that provides guidance for close relationships between employees.
Definition of close relationship: Close relationship refer to romantic, dating or personal relationships between employees that extend beyond the scope of professional interactions.
Internal guidelines for close relations between employees in Oda (1).pdfPage updated
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