1) [Breakout Rooms] icon or [see more ] >> Click [Breakout Rooms]

2) Configure the number of breakout rooms you'd like to open: Click ▲, ▼ to adjust the number

• You can create up to 50 breakout rooms

• You can assign up to a total of 200 participants

3) Room assignment setting: automatically/manually/let participants choose

• • Assign automatically: Let Zoom split your participants up evenly into each of the rooms

  • Assign manually: Choose which participants you would like in each room

  • Let participants choose room: Participants can select and enter rooms on their own

4) Click [Create] >> Verify the meeting options before 'Open All Rooms'

[Assign automatically]

1) After selecting the number of rooms to create, select 'Assign automatically'

• • at the bottom of the window, you can see the number of participants per room

2) Click [Create] >> the participants are automatically assigned to each room

[Assign manually]

3) Select the option and click [Create]

4) Assign participants: Click 'assign' to manually assign participants to the breakout rooms being created

• • If you don't assign the participants, the meeting will not start even if you Open All Rooms

[Let participants choose room]

5) Select the option and click [Create]

6) Click [Open All Rooms] to start the meeting

• • If you open the rooms without assigning the participants: the participants in the waiting room select the breakout room to enter

  • If you open the room after assigning the participants: the participants enter the assigned breakout rooms and they can freely transfer to other rooms afterward

  • This option is recommended when the participants have to select and enter the breakout rooms of different topics they wish to choose from

1) You can 'Rename' or 'Delete' the meeting room by placing the cursor on the meeting room

2) Click [Option] at the bottom for extra functions

• • Allow participants to choose room

a. [Activate]: Let participants choose and join the breakout room they want

b. [Deactivate]: Only the instructor can move the participants to different rooms

• • Allow participants to return to the main session at any time

a. [Activate]: Once the 'Return to Main Session' button is activated, the students can return anytime

b. [Deactivate]: Participants can return to the main session once the instructor close all rooms

• • Automatically move all assigned participants into breakout rooms

a. [Activate]: when the instructor 'Open all rooms,' the participants automatically move to breakout rooms

b. [Deactivate]: participants should click 'Join' in the move to breakout rooms

• • Auto close breakout rooms after - minutes: Close the breakout rooms after a set amount of time

  • Notify me when the time is up: When the time is up, Zoom will notify the instructor

  • Countdown after closing breakout room

a. [Activate]: when closing the breakout rooms, countdown before participants return to the main session

b. [Deactivate]: the meeting immediately ends and participants return to the main session when closing the breakout rooms

3) [Recreate]: Change the setting and create breakout rooms again

4) [Add a Room]: Add the number of breakout rooms

5) [Open All Rooms]: All rooms are opened and you can see the status of the participants who join the breakout room session

• • If 'Automatically move all assigned participants into breakout rooms' is deactivated, the invitation notice will be sent to participants

  • The participants who join the breakout room are marked green on the left side of their names

1) Instructor joining the breakout room: From the Breakout room window, click the [Join] button

• • If a participant click 'Ask for Help' in the breakout room, the invitation notice is sent to the host(instructor). The host can click 'Join Breakout Room' to enter

2) The host can check the status for joining the breakout rooms

3) [Broadcasting a message to all]: send a message to all participants

• • Pop up message appears on the top of the Zoom screen in every breakout room

4) [Leave Breakout Room ]: Move back to the main session

• • [Leave Meeting]: Note that if you click leave the meeting, the zoom meeting will close

5) [End Meeting for All]: End all breakout room meetings

• • If you set the countdown timer, the timer counts down the remaining time left until the meeting ends

• Participants can record the meeting in the breakout room

• The 3 conditions are required for recording

a. Activate local recording

b. Activate ' Hosts can give meeting participants permission to record locally'

c. Allow participants to record once the ZOOM meeting begins

1) Access Zoom.us >> [My account] >> [Setting] >> [Recording] tab

2) Activate the local recording

3) Click 'Hosts can give meeting participants permission to record locally'

4) Click [Save]

1) Click 'More' of the participant that you like to give permission to record

2) Click 'Allow Record'

• • If you do not allow it, the participant would see 'Please ask the host to give you permission to record' when they press the record button

[Check recorded video]

• The recorded video is saved in student's private PC

• location: My PC>> Document>> ZOOM folder