Cash Advance, Reimbursement, & Expense Report for Events

Reimbursement for Assemblies

CFC can reimburse the cost of simple food served during assemblies for CFC and Family Ministries (FM) based on actual receipts subject to review and approval.

The cost of food served during 1-on-1's, 2-on-2's, and small group service meetings will not be reimbursed.

The cost of rental of venues for meetings should be pre-approved by the chapter or ministry head.

Template File

Here is the new Excel file (December 2024) which is designed to help gather and process e-transfers by the Mission Center.

Important: The files can be updated without prior notice. Please download the files from here every time you prepare an expense report / reimbursement request to ensure that you use the latest version.

The download procedure is described in the Excel file (1st tab/sheet) and in the guide.

This file can be used for cash advance requests.

To download the file from Google Sheets, click File > Download > Excel.

Schedule of e-transfer reimbursements

As of July 11, 2024, these are done every Thursday.

Details

Requests for reimbursement must be submitted with these details

• Nature of Assembly

• Date and time

• Chapter (CFC or FM chapter name)

• Venue

• Number of Attendees

• Receipts for food (with printed dates, amounts, food items, and others)

Why use this Excel file?

• It puts all details in better order.

• It makes it easier 

  • • For those who will approve your request.

    • For the ones checking the details especially our CFC Mission Center staff.

• It helps us to 

  • • Understand the expenses better for future events.

    • Identify which expenses to fund.

    • Know details which can help others in future events -- for example, service providers which may provide cheaper services / resources.

• It reminds us to 

  • • Give receipts / documents with clear print-outs.

    • Pray for and be thankful to all those who give tithes and share their time, talent, and treasure for the community.

    • Give tithes and to encourage our brethren to give tithes.

• It helps us reduce the use, storage, and shredding of paper. These involve man-hour cost, storage cost, and Mission Center space usage.

• This is not intended to make things tedious or complicated (a.k.a., red tape).

Thank you for your cooperation, patience, understanding, and support.