Because most letters are now sent via email, knowing how to write a professional letter will leave the recipient with a positive impression of you. When sending a letter through the mail, using the proper format is important, because you want it to fit on a single page, be easily readable, and look good. Read through to know how to write a letter.
What Is a Letter?
In its most basic form, a letter is a handwritten or printed message. It is a written conversation between two people that is usually sent through the post or mail.
Letters are now used for the majority of our formal communication with business entities, the government, and related agencies.
Different Types of Letters
We can divide letters into two types based on their intended purpose. Friendly Letters and Notes of Invitation are examples of informal letters, also known as social letters.
Letters of Application, Letters to Higher Authorities, and Letters to Newspapers are examples of Formal Letters, also known as Business Letters.
1. Informal Letter
Conversational letters can be written to friends and family. They are simply a collection of random thoughts, and they are simple and personal.
When writing an informal letter, you can use colloquial language that would be inappropriate in a formal letter. Not that you should write random thoughts that are completely disconnected and make no sense.
2. Formal Letter
Business letters and formal letters should be clear and concise. Remember that they wrote formal letters to bring important information to light, so always take care to draft the letter carefully, providing only the information.
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How to write a letter
These are the general rules you should follow to write a letter:
1. Choose the Right Type of Paper
Type your letter and print it on standard white paper. Print on nice resume paper if you are sending a letter of recommendation or a cover letter with your resume.
2. Use the Right Formatting
Following that, you must choose an appropriate font. Over stylistic fonts, choose fonts that are clean and easy to read. Here are some examples of professional fonts you could use:
Times New Roman
Roboto
Arial
Calibri
3. Choose Between Block or Indented Form
While there are many formatting styles to choose from, you will want to use a block or an indented format. They align all elements and sections in the block format with the left side of the page.
See more rules you should follow to write a letter, Here
Isn’t it satisfying to send a carefully crafted letter? Certainly, a well-written letter has the best chance of accomplishing its purpose.
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