Completing E-learning or Employee Checklists For a Non-Registered User

Even without a login, employees can still do E-learning and complete checklists, but it's might be more efficient to do this via their own login ( see here). 

Follow the steps here to see how you can grant temporary access to all due E-learning / Checklists.

However, it's likely that the employee will have a number of tasks to do so we advise dealing with these all at the same time from the employee's page.

First navigate to the employees page by selecting 'Manage' then clicking on All Employees in the sidebar.

Next, find the employee and click on their name.

Temporary Access

The new method (as of 28th Aug 2025) allows you to give an unregistered user access to a restricted My Dashboard for 2 weeks in order to complete outstanding E-learning or checklists.
Note: This method cannot be used if the employee is registered.

Scroll down to get to the E-learning section (or the Checklist section further down) and click on the QR Button or the 'Grant temporary access' button at the bottom of the table

For E-learning - they will see the standard confirmation after passing the quiz

Click 'Mark as completed' to save the E-learning . Please note that it may take a few seconds after clicking for this to complete - please ensure that you have internet or WIFI signal!

If you miss this step the E-learning will not count as completed

Individual E-learning / Checklist Completion

If you want a user to complete a specific E-learning or checklist (for example as part of an action following an accident investigation)  then you can still share individual links, just click on complete on the right hand side of the requirement:

Method 1 - ask the employee to scan the QR code on a mobile device.

Method 2 - Click 'Copy link' and send the link to the employee (do not use the link on your own device while logged in)

Method 3 - Click 'Use this device' and hand over your device to the employee. Note this will log you out as a security measure.