Employee Hiring Process

HR folder has limited access.

As of 5/1/25, Barb and Maija have full-access. Mikayla has access to certain folders, in line with her HR involvement.

Information includes:

• Hiring process - websites where we list jobs (Spreadsheet outlining ways to post job vacancies)

• Job descriptions

• Interviews - sample questions

Hiring Process - Pre-Employment Checks

Once an employee has been identified for a position at Navigation Games, the following checks need to be initiated:

CORI check

• Ask the job applicant to complete this form so that we can run a Criminal Offender Record Information (CORI) check.

• Check out this page for more information on CORIs.

E-Verify

E-Verify is a web-based system that allows employers to electronically confirm if their new hires are eligible to work in the United States. It does this by comparing information from an employee's Form I-9, Employment Eligibility Verification, to records from the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA)

• NG staff with access to E-verify (as of 4/29/24): Barb, Maija. 

• Employees with E-verify access should be familiar with most recent version of the E-verify user manual. Initial and refresher training needs to be completed before using E-verify.

• Must ensure that all personal information collected is safeguarded and used only for the purposes outlined in the MOU.

• Must notify all employees of our participation in E-Verify. Posters: "E-Verify Participation" and "Right to Work".

• Can't use E-Verify to pre-screen an applicant. Can't use it for an employee hired before we signed the E-Verify MOU.

• Must use E-Verify for all new employees once signed E-Verify MOU (4/29/24). 

• Create case in E-Verify only after the applicant has accepted an offer of employment and Form I-9 is complete. Also must give notice about participation in E-Verify and their rights. Protect privacy of employees. If there is a mismatch, provide them with the printed Further Action Notice. 

• No discrimination - treat all applicants/employees the same regardless of immigration status etc. 

• You can't terminate an employee because of the mismatch until it becomes a Final Non-confirmation.

• Make sure they have a social security number.

Non-US workers: see this page

I-9 Filing

On the first day of work, you need to enter information into Gusto to confirm employment authorization. Gusto will also automatically produce the I-9 forms.