Event Insurance

Obtaining a Certificate of Insurance from OUSA

Go to the fillable PDF from the OUSA insurance page.

Fill it out, with the following fields (or use the Lumin template - may need to request access):

• Club Name: Navigation Games

• Club Contact: yourself, or most relevant person

• Address: 116 Henry Street, Cambridge MA 02139

• Generally, check Yes to the additional insured question.

• Provide complete address for the additional insured. Typically, this is DCR for which you use the following information:

  • Name: The Commonwealth of Massachusetts, Department of Conservation and Recreation

  • Address: 10 Park Plaza, Suite 6620, Boston MA 02116

Provide the event information and your name. Note: Chrome seems to work but not Firefox for filling out the PDF form. Print to PDF instead of saving as PDF (the latter sometimes does not preserve the information). 

From DCR: "You must submit a certificate of liability insurance (COI) at least 14 days before the event.  The Commonwealth of Massachusetts, Department of Conservation and Recreation must be named as additional insured for the date and location of your event with a minimum amount of 1 million dollars ($1,000,000) in liability. This is required for all special use permits and your permit will not be issued without the certificate."

Document for our records:

Once obtained, upload to DCR. To upload go to, https://eplace.eea.mass.gov/citizenaccess/ click "My Records" tab and find your application and click on the record number. Click on Record Info dropdown and select attachments to upload the insurance document. 

Then, put in Administration > 07 Insurance > OUSA general liability > COIs we obtained from OUSA

Contracts and invoices sheet in program data - indicate that we got the COI 

Note about the PDF:

• I haven't been able to fill it out in Firefox. Chrome works. Adobe Reader DC might work too, but that program is slow for me.

• From Chrome, I print to PDF instead of saving as PDF. The latter does not preserve the information that I typed in.

Collecting signed participant waivers 

Go to Navigation Games Waiver GENERAL (2025). For specifc programs, you can generate a partially pre-populated form by clicking the 3-dots button at the top right corner of the screen next to Published and select "Pre-Fill Form". Then fill in the event date and program name (e.g. Danehy Park - Metro Boston Homeschoolers) fields and Get Link. Share waiver link with client and ask for a participant list in order to monitor responses. 

Email wording example: Waiver - Please ask all caregivers to complete this waiver. Please would you send us a list of participants so we can confirm when all waivers have been completed. We will give you an update on Monday afternoon if not all waivers have been completed.