▢ Source a Photographer

• Search on the internet for a local portrait photographer. Sites like Thumbtack and Find a Photographer will help you source a professional in your area and budget range.

• Estimate that each portrait session will take about 3-4 minutes per resident. A two hour session will be able to accommodate at least 30 residents. Use this estimate to help set the max RSVP number for the event. 

• Coordinate the photo delivery method with the photographer. Often they can send a digital folder of the full set of photos to your email. From there, you can make this folder available to all photo session participants using the RSVP email list on the Cobu Dashboard. 

▢ Source Drinks

• Order drinks through a delivery service like Uber Eats or source them through the local beverage store. Keep the drink station simple by offering one type of beverage (Prosecco & Photos!) or offer a simple variety of drinks (soft drinks, beer, and wine).

▢ Set Up the Photo Shoot Location

• Select your location for the photo shoot by deciding if you’d like an outdoor or indoor event. You can opt for a standing photo backdrop (which can be arranged with your photographer) or select a fitting background in your common spaces. 

• Keep the portrait location separate but visible from the happy hour drink station. 

▢ Set Up the Happy Hour Location

• Set up the bar table so residents can grab a drink and socialize in line while they wait for their turn in front of the camera. 

• Set up an icy tub, cups, and bottle openers for a self-serve happy hour bar.

▢ Cost Estimates

• Photographer: $200 (~$100/hour)

• Drinks: ~$150 (60 glasses of wine, less if a mix of beer & wine)