▢ Source Food & Drink:

• Search for a local caterer for lunch or use ezCater to order and schedule a food delivery during your preferred time window. 

  • Alternatively, ask your residents what type of food they’d prefer through a poll on Cobu! 

• Order drinks through a delivery service like Uber Eats or source them through the local beverage store. Estimate 2 alcoholic drinks per attendee and ensure you have non-alcoholic options available too.

▢ Source Supplies:

• Order compostable cutlery, plates, and napkins for an eco-friendly setup. 

• Option: Source building-branded water bottles or shopping bags as raffle items or giveaways to encourage eco-friendly reusable containers.  

▢ Optional Earth Day Activities:

• Create a separate Gathering prior to the Earth Day Picnic for residents interested in a park or beach cleanup. Provide residents with gloves and trash bags so they can head out together to clean up a local space before returning to enjoy the picnic. 

• Prior to the Earth Day Picnic, gauge resident interest in a community garden through a poll on Cobu. The Earth Day Picnic would be a perfect day to unveil a resident raised bed for all to contribute! 

• All ages activity: encourage residents & children to bring a clear recycling container to the picnic to create mini-greenhouses. They’ll provide the container and you can provide the soil and seeds! 

▢ Set Up the Event:

• Set up a long rectangular food table in your common area of choice. Drape the table in a tablecloth, if available. 

• Set up plates, utensils, and napkins on one end of the table so residents can get their supplies before filling their plates.  

• Set up a table exclusively for drinks. Offer a simple variety of drinks (soft drinks, beer, and wine) in icy tubs. 

• Ensure you have trash and many recycling receptacles available throughout the common space. 

• Set up a bluetooth speaker to play an earth day playlist or have residents contribute to a shared playlist on a service like Spotify. 

▢ Cost Estimates:

• Food: $200-$400

• Drinks: $100-$200

• Activity supplies: $100-$200