Forms & Quizzes

Forms are used throughout the hiring and onboarding process in HRGP. They support applications, pre-screening, position descriptions, quizzes, interviews, and other documents. Forms can also be used after hire for feedback and evaluations, such as multi-rater surveys.

This page displays all forms in your account and allows you to create, edit, and manage them.

What You Can Do on This Page

• Create new forms

• Edit existing forms

• Copy forms to reuse layouts

• Organize forms by category

• Search and filter your form library

Form Builder Overview

On the Form Builder page, you’ll see a list of your forms along with the following information:

Form Title

The name of the form shown to respondents.

Category

The type of form and how it is used.

Actions

Buttons to view, edit, or copy the form.

You can search, filter, and sort forms to quickly find what you need.

Form Categories

Forms are used throughout HRGP workflows for both applicants and employees. Most form types can be used at multiple stages of the process, from hiring through post-hire feedback and evaluations. The Pre-Screening category is the only exception because those forms are completed by applicants after submitting their resumes.

Pre-Screening

Used early in the hiring process for applicant opt-in forms, qualification questions, and initial candidate filtering.

Screening

Used for job applications and role-specific screening during candidate evaluation. These forms may also be used with employees for role-related assessments and evaluations.

Onboarding

Used for employee documents completed after hire, such as agreements, policies, authorizations, training confirmations, and acknowledgments. These forms support onboarding workflows but do not include payroll, tax, or benefits-related paperwork.

Quiz

Used to assess knowledge, skills, or understanding through structured questions. Quizzes can be timed and are commonly used with both applicants and employees for skills assessments, knowledge checks, compliance quizzes, training validation, and role-specific evaluations.

Interviewing

Used to support structured interviews through interview guides, question sets, and preparation materials. Interviewing forms help standardize interviews, capture consistent feedback, and align interviewers on evaluation criteria for both applicants and internal candidates.

Multi-Rater

Used for evaluations completed by multiple reviewers to collect structured feedback from different perspectives. Multi-rater forms are commonly used for interview scorecards, post-hire performance feedback, peer reviews, and manager evaluations to support more balanced and consistent decision-making.

Position Description

Used to define and document job roles, responsibilities, expectations, and requirements. Position Description forms help standardize role definitions, support internal alignment, and can be used for both hiring and ongoing employee role clarity.

💡 Tip: Selecting the correct category ensures the form appears in the appropriate workflows throughout HRGP.

Form Builder Toolbox

The Toolbox contains all the elements used to build and customize your forms. To add an element, drag and drop it into your form layout.

Use these tools to collect information, display instructions, and structure forms for a better user experience.

Text & Layout Elements

These elements help organize your form and guide users through it.

Header Text

Adds a bold heading to your form. Use this to introduce sections or highlight important instructions.

Label

Displays short text, typically used to describe a field or section.

Paragraph

Adds longer blocks of text. Commonly used for instructions, disclaimers, or explanations.

Line Break

Adds spacing between elements to improve readability.

Input Fields

These elements collect information from users.

Text Input

Collects short text responses such as names or answers.

Multi-line Input

Allows users to enter longer responses, such as explanations or comments.

Email

Collects and validates an email address.

Phone Number

Collects and formats phone numbers.

Number Input

Collects numeric values only.

Dropdown

Allows users to select one option from a list.

Checkboxes

Allows users to select one or more options.

Multiple Choice

Allows users to select a single option from multiple choices.

Tags

Allows users to select or apply predefined tags for categorization or tracking.

Advanced Layout Elements

These elements help structure more complex forms.

Fieldset

Groups related fields together under a single section.

Two-Column Row

Displays fields in two columns.

Three-Column Row

Displays fields in three columns.

Four-Column Row

Displays fields in four columns.

Five-Column Row

Displays fields in five columns.

Six-Column Row

Displays fields in six columns.

💡 Tip: Use multi-column layouts sparingly to keep forms easy to complete on mobile devices.

Media & Interactive Elements

These elements enhance functionality and engagement.

Image

Adds an image to your form, such as a logo or visual reference.

Rating

Allows users to provide a rating or score.

Date

Collects a date selection from users.

Signature

Allows users to sign the form electronically.

Website

Collects a website URL.

File Attachment / File Upload

Allows users to upload documents or files.

Camera

Allows users to capture and upload photos directly from their device.

Range

Allows users to select a value from a sliding scale.

Form Design Best Practices

• Keep forms simple and focused

• Use headers and spacing to guide users

• Avoid overloading forms with too many required fields

• Test forms using Preview Form before publishing

The Toolbox gives you full control over how information is collected and presented, helping you build forms that are clear, professional, and easy to complete.

Actions You Can Take

Add Form

Creates a new form from scratch.

Use this when:

• You need a fully custom form

• You are building a new workflow or document

Copy Form

Creates a duplicate of an existing form.

Use this when:

• You want to make changes without affecting the original form

• You need multiple versions of a similar form for different roles or locations

Edit Form

Allows you to update an existing form.

You can:

• Add or remove questions

• Change question types

• Reorder fields

• Update required fields

Changes are saved immediately and apply anywhere the form is used in HRGP.

Search & Filters

Use the search bar and category filters to:

• Quickly locate specific forms

• Reduce clutter when managing large form libraries

• Manage large form libraries more efficiently

Form Management Best Practices

• Use clear and descriptive form titles

• Choose the correct category before saving a form

• Copy existing forms instead of editing live ones when testing changes

• Keep forms concise to improve completion rates

Need Help?

If you need help:

• Visit Support from the main menu

• Contact support@hrgp.io

• Use in-app help for quick guidance

The Form Builder gives you flexibility while keeping hiring and onboarding organized and easy to manage.