Calendar

The Calendar page allows you to connect your external calendar, manage availability, and view scheduled interviews and events directly within HRGP.

This integration helps ensure interviews are scheduled accurately and prevents double-booking.

What Is the Calendar Page?

The Calendar page serves as your scheduling hub. It allows you to:

• Connect your Google or Outlook calendar

• Automatically sync interviews and events

• Manage your availability for scheduling

• View upcoming interviews by day, week, or month

Calendar integration is used for video and in-person interviews.

Connecting Your Calendar

Google Calendar

When Google Calendar is connected, a Connected status appears next to the Google Calendar icon.

Once connected:

• Events sync automatically

• Scheduled interviews appear on both calendars

• Availability is respected when scheduling

Outlook Calendar

To connect Outlook:

1. Click Connect Outlook

2. Follow the authentication steps

3. Grant calendar access

Once connected, Outlook events will sync the same way as Google Calendar.

You may connect one calendar at a time.

Managing Availability

Click Update Availability to control when candidates can schedule interviews.

Availability settings control:

• Which days you are available

• Time ranges for scheduling

• Buffers between meetings

Keeping availability up to date helps avoid scheduling conflicts.

Viewing Your Calendar

You can switch between different calendar views:

• Month view – Overview of all scheduled events

• Week view – Detailed weekly schedule

• Day view – Focused view of a single day

Use the navigation controls to move between months or return to the current date.

Interview Events

Interview events appear directly on the calendar and typically include:

• Candidate name

• Interview type (e.g., Video Interview)

• Date and time

These events are created automatically when candidates schedule interviews through HRGP.

Calendar Syncing

Calendar events are synced automatically:

• Updates in HRGP reflect on your connected calendar

• Changes made in your external calendar are respected for availability

• Removing calendar access will stop syncing

Best Practices

• Connect your calendar before inviting candidates to schedule interviews

• Review availability weekly

• Avoid manually booking over interview slots

• Use Week or Day view during heavy interview periods

• Confirm your calendar connection if interviews do not appear as expected

Permissions & Access

Only users with appropriate permissions can:

• Connect or disconnect calendars

• Update availability

• Manage interview scheduling

If you cannot access calendar settings, contact your account administrator.

The Calendar page helps keep your interview scheduling organized, accurate, and conflict-free by syncing HRGP with your existing calendar tools.