Employee Invitations

The Employee Invitations page allows you to invite employees to access HRGP and track the status of each invitation. Employees only gain access after accepting their secure invitation.

What Is the Employee Invitations Page?

This page shows all employee invitations that have been sent from your account, including:

• Who has been invited

• When the invitation was sent

• When the invitation expires

• The current status of each invitation

You can use this page to resend, manage, or cancel invitations as needed.

Inviting Employees

To invite a new employee:

1. Click Invite Employees

2. Enter the employee’s email address

3. Send the invitation

The employee will receive an email with a secure link to create their HRGP account.

Invitation Statuses Explained

Each invitation will show one of the following statuses:

Sent

The invitation has been sent but has not been acted upon.

Activation Pending

The employee created their account and is awaiting activation.

Activated

The employee has been activated and notified by email. They can now access HRGP based on their assigned role.

Expired

The invitation was not accepted before the 48-hour expiration date and is no longer valid.

• Invitations automatically expire for security reasons

• The expiration date is shown for each invite

• If an invite expires, you can resend a new invitation at any time

Managing Invitations

From the Actions column, you can:

• Resend an invitation

• Cancel or remove an invitation

Any changes take effect immediately.

Best Practices

• Double-check email addresses before sending invitations

• Resend invitations if an employee does not receive the email

• Remove expired or unused invitations regularly

Troubleshooting

Employee didn’t receive the invite?

• Ask them to check spam or junk folders

• Confirm the email address is correct

• Resend the invitation if needed

Employee says they can’t see anything after logging in?

• Verify the role and permissions assigned to them

• Update their role if access needs to change

Need Help?

If you need assistance with employee invitations:

• Visit Support from the main menu

• Contact support@hrgp.io

The Employee Invitations page helps you onboard employees quickly while keeping your account secure and organized.

💡 Tip: Once an employee accepts their invitation and is activated, they will appear in the Employees section under EMS.