Employee Management System

The Employee Management System (EMS) in HRGP allows you to manage employees after they are hired.

Once a candidate accepts an employee invitation and activates their account, they become an employee in the system. From there, you can manage onboarding, documents, training, and employee records.

You can access EMS from the main navigation menu.

EMS Tools

EMS includes several tools for managing employees and organizing employee information.

Employees — View and manage your employee directory

Access employee profiles, contact information, and employee records.

Invites — Send and track employee invitations

Invite new employees to join your company in HRGP and track their activation status.

Import Employees

Add employees in bulk using the HRGP employee import template.

Forms & Quizzes — Manage onboarding and training

Assign forms, quizzes, and onboarding tasks to employees.

Mira Profiles — Understand employee personality insights

View employee personality profiles and behavioral insights generated by Mira.

Uploaded Files — Store employee documents

Upload and organize employee documents such as certifications, agreements, and training records.

Typical EMS Workflow

Most organizations use EMS in the following order:

1. Hire an applicant in the ATS.

2. HRGP sends the new hire an employee invitation.

3. The new hire activates their account.

4. The employee completes forms, quizzes, and onboarding tasks.

5. Managers store documents and review Mira profiles for employee insights.

EMS keeps all employee information organized in one place.

Best Practices

• Send invitations only after an applicant accepts a job offer.

• Assign onboarding forms early so employees can complete them before their first day.

• Store important documents in the employee’s file for easy access later.

• Use Mira Profiles to better understand employee communication and work styles.