Employee Invitations

Employee Invitations allow you to invite new hires to join your company in HRGP and activate their employee accounts.

When an invitation is sent, the employee receives an email with a secure link that allows them to activate their account and join your organization.

EMS → Invites

Sending an Employee Invitation

Employee invitations are usually sent automatically when you hire an applicant, but you can also send invitations manually.

To send an invitation:

1. Go to EMS → Invites in the main navigation.

2. Click Invite Employees.

3. Enter the employee’s email address.

4. Send the invitation.

The employee will receive an email with instructions to activate their account.

Tracking Invitation Status

The Invites page allows you to track the status of every invitation.

Possible statuses include:

• Sent — The invitation email has been sent.

• Activation Pending — The employee opened the invitation but has not completed activation.

• Activated — The employee successfully joined your company.

• Expired — The invitation link expired before the employee activated their account. If an invitation expires, you can send a new one.

Tips:

• Always confirm the employee’s email address before sending an invitation.

• Ask employees to check their spam folder if they cannot find the email.

• If an invitation expires, simply send another invitation.