Video Interviews

Video interviews allow hiring teams to meet with applicants remotely through a live video meeting. These interviews are managed through the applicant’s Hiring Workflow and provide a convenient way to conduct interviews without requiring an in-person meeting.

Video interviews can be scheduled by either inviting the applicant to choose an available time or selecting the interview time yourself and notifying the applicant.

Accessing the Hiring Workflow

To manage video interviews for an applicant:

• Go to ATS → Applicants.

• Locate the applicant in the list.

• Click the + icon on the applicant’s row to open the applicant’s Hiring Workflow.

The hiring workflow displays the steps in the hiring process for that applicant, along with the actions available at each step.

Sending a Video Interview Invitation

From the Video Interview card in the workflow, click Send Invite.

This option allows the applicant to select their own interview time.

When using Send Invite:

• The system checks your connected calendar for available time slots.

• The applicant receives an email with a link to choose a date and time.

• Once the applicant selects a time, the interview is automatically scheduled.

Your calendar must be connected to HRGP for this option to work.

Scheduling the Interview Yourself

If you already know the interview date and time, you can schedule it directly.

From the Video Interview card in the workflow, click Schedule and Notify.

When using this option:

• You select the interview date and time.

• The interview is scheduled immediately.

• The applicant receives a notification with the meeting details and the link to join.

Interview Reminders

After a video interview is scheduled, HRGP automatically sends reminder emails to the applicant:

• 48 hours before the interview

• 24 hours before the interview

• 2 hours before the interview

These reminders allow the applicant to confirm, cancel, or reschedule their video interview if needed.

Joining the Interview

At the scheduled time, both the interviewer and the applicant can join the meeting using the link provided in the invitation email.

Tip: 

Video interviews run directly in the browser and do not require additional software.

Recording

If recording is permitted and you plan to record the interview, the interviewer must enter the meeting using the same email address registered to their HRGP user account, along with their first name, when joining the meeting.

Recording is not enabled automatically. The interviewer must first ask the applicant for permission to record the interview, as required by applicable state recording laws. Once permission has been granted, the interviewer can manually start the recording from within the meeting.

If recording is started, the interview will be saved and made available to authorized HRGP users for later review.