Notes

The Notes feature allows you to capture and manage important information inside HRGP. Notes help you record observations, reminders, and updates about candidates, employees, or other important topics so information is easy to find later. You can create notes in the Notes section or attach them directly to candidate and employee records.

Where Notes Can Be Added

Notes can be created in several places in HRGP:

Notes Page (Home > Notes)

Create general notes that are not tied to a specific person. 

Applicant Records

Notes can be added directly to applicants in the Applicant dashboard. 

Employee Records

Notes can also be added directly to employees in the Employee Directory.

Tip: Adding notes directly to candidates or employees keeps all relevant information stored with their record.

Types of Notes

HRGP supports two types of notes.

Private Notes

Private notes are visible only to you. 

These are useful for personal reminders or observations that you do not want shared with other users.

Examples include:

• Interview impressions

• Personal reminders

• Follow-up tasks

Public Notes

Public notes are visible to authorized users in your organization.

These notes can help teams share information about candidates and employees.

Examples include:

• Candidate feedback

• Hiring updates

• Employee performance notes

• Important internal communication

Creating a Note

To create a note from the Notes page:

1. Go to Notes.

2. Click Add Note.

3. Enter your note.

4. Choose Private or Public.

5. Save the note.

The note will appear in the notes list with the author and timestamp.

Managing Notes

From the Notes page, you can:

• View all notes

• Switch between Private and Public notes

• Search for notes

• Review the author and timestamp of each entry

This makes it easy to locate important information later.

Best Practices

• Use public notes when information should be shared with your team.

• Use private notes for personal reminders.

• Add notes directly to candidate or employee profiles when the information relates to a specific individual.

• Record notes soon after interviews, conversations, or important events.