AI Matching Reports

The Candidate-to-Job AI Matching Report helps recruiters and hiring managers quickly evaluate how well each applicant matches a job.

This AI-powered tool compares resumes, skills, and work experience against job requirements to score candidate fit and prioritize applicants.

It streamlines resume review so you can focus on the strongest matches first and make faster, more informed hiring decisions.

The AI analyzes:

Job details, role requirements, and required skills
Candidate resumes, profiles, and work experience
Overall alignment between the candidate and the job description

The report helps you quickly understand:

Which candidates are the strongest overall matches
Which applicants are worth deeper review
Which candidates are lower priority based on job fit

This helps you focus your time on the applicants most likely to succeed in the role.

How to Open the AI Matching Report

This report is opened from the Job Listing page.

Click ATS > Job Postings.
Find the job for which you want to run the report.
Under the Actions column, click the View AI Matching Report icon (second icon) to open the Candidate-to-Job AI Matching Report page for that job.

💡 Tip: Ensure your job description and required skills are accurate before running the report. See Create Jobs for best practices.

Token Usage & Cost

HRGP uses a token-based system to power AI features such as the Candidate-to-Job AI Matching Report. Tokens measure how much AI processing is required to analyze candidate and job data.

Monthly Free Tokens

Companies receive 1,000,000 free tokens per month.

These tokens automatically reset at the start of each billing cycle and do not carry over.

How Tokens Are Used

Tokens are consumed when you generate an AI Matching Report. Usage is based on:

Number of candidates included in the report
Complexity of the job description and required skills
AI model used to analyze candidate fit

Reports with more candidates or more detailed job descriptions require more tokens.

Purchasing Additional Tokens

If you need more tokens, you can purchase an add-on package:

300,000 tokens
$5 one-time charge
Billed through Stripe usage-based billing

Purchased tokens become available immediately after checkout.

What Happens When You Run Out of Tokens

If you attempt to generate a report without enough tokens:

An error message will appear
A purchase window will open so you can buy more tokens

Your existing AI reports remain available even if you run out of tokens.

Token Rollover Policy

Tokens do not roll over. Any unused tokens expire at the end of the billing cycle.

Viewing Token Balance

Before generating a report, you’ll see:

Tokens required
Tokens available
Tokens remaining after the report runs
Estimated processing time

This helps you decide whether to proceed before spending tokens.

Filter the Report Before Generating

Before running the report, select the filters you want to apply.

Date Range

Start Date – When to begin reviewing candidates
End Date – When to stop

Candidate Status

Choose which candidates to include:

All
Active
Inactive

These filters control which candidates are analyzed.

Cost Estimate (Before You Generate)

Click Cost Estimate to preview the report details.

What You’ll See

Job details (company, title, location, date)
Total candidates found
Candidates with resumes
Total cost and cost per candidate
AI model used
Tokens required
Tokens available
Tokens remaining after the report
Estimated run time

If you have enough tokens, you’ll see a confirmation message.

Generate the Report

When ready:

Click Generate Report
The AI analyzes the job and candidate data

⏱ Timing
Most reports take several minutes, depending on the number of candidates.

Open and Review the Report

After the report is created:

Click Open Report to view the results
The Candidate-to-Job Matching Report results page will open.

Understanding the AI Matching Report

The AI Matching Report ranks candidates based on how well they match the job requirements.

👉 After reviewing match scores, visit Applicant Management to move candidates forward, request interviews, or send messages.

Overview Metrics

At the top of the report, you’ll see a summary of candidate matches.

Total Candidates

The number of candidates reviewed.

Awesome (85% match and higher)

Very strong matches. These candidates should be reviewed first.

Interesting (70–84% match)

Good potential with small gaps. Worth reviewing or screening.

Questionable (50–69% match)

Mixed matches. Review carefully before deciding.

Unlikely (below 50% match)

Large gaps compared to the job. Usually low priority.

Candidate Match Scores

Each candidate receives a match score based on:

Skills
Experience
Background
How closely they match the job description

Important to Know

Match scores help prioritize applicants, not make final decisions
Scores are based on skills, experience, and job alignment
Every candidate should still be reviewed by a human

The AI Matching Report is a decision-support tool—not a replacement for recruiter or manager judgment

Filters and Search in the Report

You can narrow the results using built-in tools.

Filter by Score – View candidates by match level
Filter by Skills – Focus on specific skills or experience
Search – Find candidates by name or keyword

These tools are especially helpful when reviewing large applicant lists.

Best Practices

If many qualified candidates score lower than expected, review your job requirements or skills list. You can update these anytime from Edit Job.