Accident Report Forms

Accident/Incident Report Forms Instructions

1. Log into Ideal-Logic

2. Click on Staff Home on the Left Hand Side

3. Click on Incident Accident/Behavior Report

4. Click the Appropriate Report type. If it was a behavior report but there was an accident involved, click behavior report, and it will include questions pertaining to the accident report.  

5. Accident Report

   1. 1. Search the name of ALL participants involved in the incident and add them to the report. 

      2. Add any involved adult participants. This would only apply to a situation where maybe a guardian was also injured, or involved in the incident or administration of first aid. This will not get used very often. This does NOT apply to anyone on staff (including CITs - included as staff in this case, or TLs - included as participants). 

      3. Add all staff members that were present. This would include any staff that witnessed the incident, helped administer first aid or were with the group. 

      4. Add any witnesses to the report - this would be like if a leadership staff was helping you complete the report in a more serious injury situation, but they were not directly involved in the incident. 

      5. Answer all of the questions under the questions tab. For the free response sections, ONLY THIRD PERSON CAN BE USED!!!!

         1. • Example: Kiley applied a band-aid to Janet’s kneecap, or Gabby spoke with Jack’s guardian, Isabella Schrader, at check out. 

• • • • 1. Under detailed description is where you put a detailed explanation of how the injury occurred 

        2. Please describe the care given is where you explain exactly how care was administered

        3. Participant follow-up is what you did afterwards (ex Jack went back to the activity. Kiley checked in with Jack at 10am, an hour later, and Jack said that Jack’s knee no longer hurt). 

        4. Parent/Guardian follow-up is where you explain exactly what happened with the Parent/Guardian. (ex Kiley spoke to Janet Swensen, Julian’s mom, at check out. Janet thanked Kiley for telling Janet about Julian’s injury, and said that Janet would keep an eye on it over the next several days)

           1. • Include the full name of the guardian you spoke with and their relation to the camper

              • Include when you talked to them

              • Include their response and any additional follow-up that was required.

              • The parent guardian follow-up can also include leaving a voicemail (should denote that a voicemail was left, or if a leadership staff is going to speak with the guardian then that should be indicated in the report, and you should slack the appropriate leadership staff and ask them to fill out their section of the report after speaking with the guardian).