Once you have made the flyers, here is how the word needs to get out.
Advertising should begin week 1 of Winter term and continue through Spring term. The application process should be open for applicant completion at the beginning of January. (Again, this date can be tentative based on the training deadlines.)
Update and look at Hiring Recruitment List (google sheet) that includes OSU classes, instructors/professors, target audience, class time & place, teacher's name, and email addresses.
Write the Hiring Blurb document to include in the hiring emails as well as the summer hiring poster.
Open Outlook Office and begin emailing professors, instructors, club members, and fraternities, and sororities through the KidSpirit email.
Make sure the subject line says OSU KidSpirit Hiring Opportunity
Email Education, Health, & HDFS professors first
When designing the Summer Hiring poster, include Accessibility Statement which must read: *For alternative formats or accommodations related to a disability, please contact KidSpirit at 541-737-5437.
After those emails are sent, begin Poster Advertising around OSU campus.
Advertising Information can be found below
To read up on other other things the Memorial Union offers, check out their redesigned advertising webpage with all their opportunities: https://mu.oregonstate.edu/advertising
Email for UHDS Hall posters: https://uhds.oregonstate.edu/marketing-and-promotion-uhds-halls
Email Dining Halls for posters: https://uhds.oregonstate.edu/marketing-and-promotion-uhds-dining
Email Dixon Rec Center: RecSports.Marketing@oregonstate.edu
Create posts for each current job on Handshake.
Username: kidspirit@oregonstate.edu
Password: KidSpiritr0cks!!!
Compare applicants on Handshake to Ideal-Logic to ensure they have applied. If they have only applied on Handshake, send an email with further directions on the full application process.
Confirm that Oregon State University has created our job listings on their account
Log in to account
Username: Kidspirit45@gmail.com
Password: Ch00seYourAttitude!
Create a posting
Job Offered, Click Education/Teaching ($20USD)
Posting Title: "OSU KidSpirit Hiring Summer 20__"
Copy Description from Hiring Email Template
Employment Type: Employee's Choice
Check mark: "Internship" and "Non-profit Organization"
Job Title: "Student Employment"
Compensation: "Starting pay at $___"
Company Name: "KidSpirit"
Change contact info to: "Kidspirit@oregonstate.edu"
Check mark: "Ok to highlight for people with disabilities"
Add hiring Flier to Ad
Ask supervisor to use their card, save receipt as a pdf and e-mail to them.
Posters may be posted in most academic buildings on campus. On Promotion and Advertising Resources, there are detailed informations about promotional opportunities as well as the promotion and advertising list.
Various forms of advertising are available within the MU. Specifications for each type of advertising can be found on the MU Advertising webpage. All advertising can be reserved through KidSpirit’s account with the MU EMS online reservation system.
Below are the various forms of advertising available and the ideal locations to select when creating the reservation.
Table Tents – Commons 1 & 2 (~90 flyers)
Bulletin Boards – 3-8
Digital TV Signs – Any
Easel – 1A, 2 & 3
Windows – 3 & 4
UHDS Halls posters: UHDS Halls Request Form
Once posters are approved, 18 copies are dropped off at the UHDS administrative office at Oxford House
UHDS Dining Halls: UHDS Dining Halls Request Form
Table Tents
Once table tents are approved, 290 double-sided copies (140 at Marketplace West, 80 at McNary Dining, and 70 at Arnold Dining) are taken to the dining hall managers at each location.
Digital TV Signs
Public Posting Boards
Posters may be posted on public posting boards without approval at the following locations:
Arnold Service and Dining Center
McNary Service and Dining Center
Marketplace West Service and Dining Center
Orchard Court Office
When sending digital signage advertising requests, be sure to comply with the following specification:
Slides sized at 1920x1080 pixels, landscape.
Slides in RGB color format, saved as .jpeg or .jpg files, and no larger than 1 MB.
Provide purpose of advertisement, date and duration of display.
Locations
Dixon Rec Center
Send email to: RecSports.Marketing@oregonstate.edu
CPHHS Buildings
Complete Digital Signage Project Request
Memorial Union
Send email 1 week before reservation to: MU.MediaTeam@oregonstate.edu for approval
Langton Hall
Send email to: PAC office manager
Austin Hall
Complete Austin Hall Digital Signage Request Form
need to be logged in?????
Strand Agricultural Hall
College of Engineering
Contact OSU cultural centers to distribute the posters/flyers
Check in with the marketing team to update Facebook and Instagram with current hiring information and posts.
Create “Job” on Facebook
Post on KidSpirit Facebook page
Post on KidSpirit Instagram
1) Locate the “Hiring Recruitment List Serve” spreadsheet on the Brain (also available on google drive if provided) :
Shared\Hiring\Hiring Recruitment- Class Presentations & Contacts\Hiring Recruitment Listserve.xlsx
2) Update clubs with relevant OSU Clubs and Organizations and OSU Sports Clubs.
3) Update current advisors by visiting OSU Academic Advisors.
4) Create another sheet to add community organizations and local businesses
4) Locate and update “Mixed Email for Advisors” template on the Brain:
Shared\Hiring\Hiring Email Templates\Class Presentation Emails\Mixed Email for Advisors.docx
5) Send email and poster attachment to all clubs and advisors through Outlook
6) Take a look on the email template and update if necessary to make sure it matches with the hiring position/description
7) Initial and date appropriate column in “Hiring Recruitment List Serve” spreadsheet.