Email / Staff Communication Tools

All e-mail addresses are to be provided to your parents in your correspondence, along with the school’s phone number. In addition, your e-mail should be checked daily along with your mailbox. Your Inbox, Deleted files, and your Sent Items should be emptied regularly. Central Office can and do monitor your e-mail account. Be fully aware of the Open Records Act.

When adding APS email to your phone you will need the following:

• Email Address: username@atlanta.k12.ga.us (Old) -- username@apsk12.org (New)

• SERVER: webmail.apsk12.org (Old) -- outlook.office365.com (New)

• DOMAIN: APSMASTER

The optimal way to access your email from your APS Laptop/Desktop is via Outlook 365. Webmail should be used when you at home or away from your APS Laptop/Desktop. Outlook 365 provides access to your calendar, notes, To-Do Lists, and contacts. It's a more robust email program that also allows you to archive emails at regular intervals.

At Kimberly we utilize a variety of ways to communicate. We use GroupMe, Remind, Text, and email. It is important that admin always has a current number for you. In the event of an emergency we will contact you via phone or may send reminders through other means.

• GroupMe is a Social Area for the staff to communicate. Although we can be "free spirited" we need to remember that this is a tool to communicate with professional colleagues. As such, we should always show the most kindness and lack of vulgarity that would be expected in the workplace. GroupMe positings should cease by 8pm daily. You are encouraged to download the GroupMe app so that you can better regulate notifications. You are free to silence or delete the GroupMe app unless you are a member of the Instructional Leadership Team, CARE Team, or Office Staff.

• Remind is a tool that only in the Instructional Leadership Team uses to communicate important information to staff. This should always allow alerts and has a feature activated that will not allow anyone to respond. You can be sure that you will only receive notifications that are sent by admin.

• CalendarWiz is our online Master Calendar. You will periodically receive reminders from the calendar using my email address. This is the place you would turn to know events taking place at our school. If it isn't on the calendar, it hasn't been approved and shouldn't be taking place.

• MailChimp is the tool that is used to create and disseminate the weekly staff newsletter. You are responsible to reading this at each publication. The staff newsletter serves as the "Bible" for what should be taking place at Kimberly. If something is written there, it is the expectation that everyone knows it and adheres to it.

If you are not a part of one of these tools, you can use the following to join:

Online Resources:

1. At the time you started you should have gotten an email from calendarwiz (Full-Time Employees Only) (http://www.calendarwiz.com/kimberlyaps), our Online Master Calendar. Please be sure to check the Master Calendar at least weekly to be sure that you are aware of school happenings. This calendar can be added to your phone. You can find instructions on how to do this by CLICKING HERE

2. GroupMe – You should have also been invited to join the Kimberly Staff Group on GroupMe. We use this as a way to disseminate information about happenings on staff. You are free to stay connected on this Social Media outlet or remove yourself. In order to remain on, you MUST respond to at least one message from GroupMe. The best way to use this resource is to download the app onto your phone. Then you are able to silence the announcements, but remain connected. You can also join this group using the following link: https://groupme.com/join_group/6739861/Mynrmw

3. Remind 101 – As an administrative tool we use Remind 101 to send out administrative reminders. You should have gotten an invite to this resource. If you didn’t, please use the following link to join: https://www.remind.com/join/loks

4. The Panther Weekly (Staff Newsletter) is sent to the staff each week, normally on Sunday’s. Please be sure that you read the newsletter each week. This is the BIBLE for our school. Although we have staff meetings, most of them are not informational. The newsletter serves the purpose of sharing information with everyone. If you are not receiving the newsletter, please use the following link to sign up for the newsletter: http://k12.us8.list-manage.com/subscribe?u=eb7817512fa3bafea09a62f3d&id=236ca7cd87

Updated 7/27/19 (JLS)