It may be appropriate and cost-effective to use your own car when travelling in connection with your job role. Any use of your own car on business is subject to you:
holding a full UK driving licence;
ensuring that your car is roadworthy and fully registered; and
holding comprehensive motor insurance that provides adequate cover for the purpose of travel
Prior authorisation should be sought from your Area General Manager/Director before using your own car on business.
If you use your own car for business purposes (whether or not you receive a Car Allowance) you will be required to submit the documents below for checking before any mileage claims can be made:
Copies of these documents must be checked by the Area General Manager/Director and retained for future reference.
The Company accepts no liability for any accident, loss, damage or claim arising out of any journey that you make in connection with your work. The Company will not pay for the cost of any insurance policy on your own car.
It is your responsibility to verify with your insurer that you are covered for any type of travel connected with your work to avoid invalidating your insurance or being fined in the event of an accident.
The Company will reimburse mileage for car travel on business at the following rates:
Company car drivers 15p per mile
Car allowance recipients 15p per mile
Use of own car 39p per mile
We will continue to review our company car mileage rates on a quarterly basis in line with the HMRC’s schedule for updating their advisory rates. The next review will commence around 1st December 2022. Mileage rates may fluctuate depending on the HMRC advisory rates
Payment of mileage claims for use of your own car is conditional upon this information being provided before the first claim is submitted. Copies of the documents will be held on file. Colleagues will be required to submit replacement documents on expiry of any of the above.
Colleagues who use their own car for Company business may be able to claim Mileage Allowance Tax Relief from HMRC. See the Government website for further details.
Parking costs may be reclaimed for business purposes only. Claims must be supported by receipts.
Road/bridge tolls and congestion charges may be reclaimed. Receipts should be submitted where possible; if no receipt is available details of the location of the toll and time of use and Congestion Charge Number where applicable must be provided.
The Company will not pay any fines in connection with Road Traffic Act offences nor will the Company reimburse car wash or valet costs.