Calculating Adjunct FTE

HR bases adjunct FTE off of a teaching load of 45 credits per year, broken down to 15 credits in each of the regular terms in the academic year (Fall, Winter and Spring.

To calculate a term FTE for an adjunct faculty member using credits, divide the number of credits you are hiring them to teach by 15.

Adjuncts can have a term FTE above .5 FTE so long as their annualized FTE across all jobs on campus remains under .49 FTE. To calculate annualized FTE, divide the total credits taught across all jobs on campus by 45.

Examples of calculating annualized FTE based on credits.

FTE listed on letters should be based on the contract rates.

Teaching 8 credits in Fall, 4 credits in Winter, and 4 credits in Spring

16 credits/45 possible credits = .36 FTE contract basis
Both contract and annualized FTE of .36

Teaching 8 credits in Fall and 4 credits in Winter (2 terms)

12 credits/30 possible credits = .40 FTE contract basis
Annualizes at .27 FTE (12 credits/45 credit year basis)

Teaching 8 credits in Fall only

8 credits/15 possible credits = .53 FTE contract basis
Annualizes at .17 FTE (8 credits/45 credit year basis)

FTE Creep

An FTE Creep is a situation in which an unclassified non-benefits eligible employee "creeps" up above .50 annualized FTE and becomes benefits eligible for the remainder of the year.

All FTE on campus count towards annualized FTE.
9 month employees are computed based on an academic year
12 month employees are computed based on a fiscal year (July- June)

If you have an adjunct that teaches and does hourly work on campus, both jobs would determine their annualized FTE. Best practice is to have adjunct faculty report all work on campus. If your position is the one that pushes an adjuncts annualized FTE over .5 your department will bear the burden of paying the cost of that employees benefits.

Examples of FTE Creep

Scenario #1

An adjunct teaches 8 credits in Fall, 12 credits in Winter and 0 in Spring. During Spring term, another department wants to hire this person for $9.75 an hour, not to exceed $1500. How many hours of work would this allow and what would the employee's annualized FTE be?

Figure out the FTE based on instructional work first.
1. 20 credits/45 credits = .444 annualized FTE
Figure out the number of hours the department can get at $9.75 an hour for $1500
1. 1500/9.75 = 153.85
Calculate the FTE for this amount of hours.
1. 153.85/520 (number of hours in a single academic term) = .295 FTE for the term
2. 153.85/1560 (number of hours in an academic year) = .098 FTE annualized.
To determine the annualized FTE for all contracts
1. .444 FTE + .098 FTE = .542 FTE Annualized.

** THIS EMPLOYEE HAS CREEPED!**

Scenario #2

An adjunct in EDU is teaching 4 credits in the Fall, 8 credits in the Winter, and 4 credits in the Spring. The English Department has also contracted the employee for 4 credits in the Fall and a wage agreement totaling 150 hours in the Winter. What is the final annualized FTE of this employee?

Figure out the FTE based on instructional work first.
1. 20 credits/45 credits = .444 annualized FTE
Calculate the FTE of the Wage Agreement:
1. 150 (hours)/1560=.096 FTE (annualized)
Determine the annualized FTE for all contracts by adding the annualized FTE's together.
1. 444 FTE - .096 FTE = .54 annualized FTE

** THIS EMPLOYEE HAS CREEPED!**

Scenario #3

An Adjunct (ASR = $38,610) teaches for two departments and her course load for the year is as follows:

EDU: Fall: 3 credits plus $1900 for course development

Winter: 3 credits

Spring: 0 credits

CLAS: Fall: 0 credits

Winter: 8 credits

Spring: · 8 credits

Figure out the FTE based on instructional work first.
1. 21 credits/45 credits = .466 annualized FTE
Calculate how much the $1900 in course development is worth:
1. 1900/38,610 = .049 FTE annualized
Determine the annualized FTE by adding the annualized FTE's together.
1. .466 FTE + .049 FTE = .515 FTE annualized.

** THIS EMPLOYEE HAS CREEPED!**

Questions? E-mail your HR partner or clasfin@pdx.edu

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