Labor Distribution Forms (LDF)

Step 1

Step 2

Get all the facts to understand the full situation:

• who
• what source of funds
• why
• how much (FTE or $$)
• when

Contact the DRA for your department to check if this LDF is one they want to control.

If this employee has any portion of their FTE on a grant, please contact DRSS so that the DRA can produce the LDF for you. Follow the rest of the steps only if no grant funds are involved in the employee's FTE.

Step 3

Translate the information you received into per month FTE that can be entered into the LDF. The LDF calculator will help you do this. The file is located at the bottom of this page. Click the green arrow to the far right to download the Excel file for your use.

The following links may be useful in conjunction with the calculation spreadsheet:

• PZTEMPL instructions
• how to pull data out of BANNER
• NBAJOBS instructions

Step 4

Enter the data into the LDF document. Use the "FTE Labor Distribution Form" and NOT the other kind on the HR forms page. Or, better yet, just use the links below:

• 3 index version
• 11 index version

Directions for the form are located on the second tab of the spreadsheet.

Step 5

Print and route for signatures. If the LDF contains any non-CLAS index codes, be sure to route the document through that department/school/college as well as through CLAS.

Please note:

When other units create the LDF and routes to the dept for signatures, they may not realize that the employee already has a portion of their pay coming from a grant and so by generating a new LDF they inadvertently wipe out the grant FTE.

Advice to avoid inadvertent errors = When you receive LDFs for employees generated by someone other than DRSS, loop in your DRA to ensure it is an accurate LDF.