PSUFA Evaluation

Once a PSUFA member has taught for two years, or 20 credits, whichever comes first they are to be offered an evaluation for consideration of a two-year contract.

• If a member teaches in multiple units, you are to consider all years and credits taught across campus.
• If a member teaches in multiple units, generally the unit where the most credits were accumulated would take the lead on the evaluation, however, all units should give input.

Professional Evaluation.

1. An Adjunct faculty member who has been employed as an Adjunct by PSU for 3 years or 20 credits, whichever occurs first, will be offered a professional evaluation by their Chair. In departments or schools where there is not a Chair, evaluations will be offered and completed by a Chair-equivalent, Chair designee, or Associate Dean. Evaluations should be offered and completed during the term immediately following the one in which the faculty member has completed the requirements. Once offered, the faculty member may choose whether or not to have an evaluation at that time.

2. If an Adjunct faculty member elects not to have an evaluation at that time, they will be offered another opportunity for an evaluation after they have been employed for an additional 2 years or 12 credits, whichever comes first.

3. There will be no repercussions for an Adjunct faculty member who elects not to have an evaluation. Future appointments will continue to be offered on a full academic year basis, once the faculty member has completed the initial requirements as set forth in Article 8, Section 2. Adjunct faculty members who opt out may be offered a two-year appointment at the discretion of the Chair.

4. Professional evaluations are for providing feedback and developmental guidance to Adjunct faculty members and to determine if a two-year appointment is appropriate. This process will not be used for the purposes of discipline or discharge of an employee.

5. Information about the process for professional evaluations will be referenced at the time of hire in each Adjunct faculty members’ letter of appointment.

6. Evaluations will be based on the following materials: a) Current CV or Resume b) Summary of student evaluations with short written reflection (not applicable to research faculty) c) Short statement on teaching or research experience and/or why they teach d) A current syllabus for each course taught during the corresponding academic year (not applicable for research faculty). e) In addition to the material listed above, the Adjunct faculty member must provide two items from the following list. The faculty member may choose which of these to provide and is encouraged to discuss this selection with their Chair:

● Classroom observation by a peer of the faculty member’s choice;

● Letter of support by a peer of the faculty member’s choice;

● Examples of special assignments, projects, or research;

● Description of how the faculty member is staying current in their field.

7. Evaluation results will be shared in writing and will be signed by the Chair upon completion. A faculty member will be given the opportunity to acknowledge the evaluation results and/or create a written response. Upon request of either party, the results will be shared at an in-person meeting. Any faculty member’s written response to the evaluation process will be attached to the evaluation documents. Any written evaluation or PSU & AFT Agreement, 2015-20 page 11 record of an observation will be included in the Employee’s personnel file and must comply with provisions of Article 9 (Personnel Files).

8. Once an Adjunct faculty member has received a successful evaluation, future appointments will be offered for a term of two academic years, subject to the provisions of Article 8, Section 2. Further evaluations may be conducted every four years if initiated by the Chair. Evaluations will follow the process outlined in this Article 7, Section 7.

9. A faculty member who receives a negative evaluation will not be issued a two-year contract, but will be offered the opportunity to teach one additional course and offered re-evaluation upon completion of the course. All negative evaluations must include a written explanation of the reasons for the evaluation result and a statement that the faculty member is not eligible for a two-year contract. An Adjunct faculty member who is not eligible for a two-year contract as a result of a negative evaluation may appeal, subject to the process as set forth below.

10. Appeal Process. For the purpose of this appeal process, information provided by email will be considered to have been submitted in writing. a) An Adjunct faculty member who receives an evaluation that results in the Department not offering that faculty member a two-year appointment may appeal to the Chair within 10 days. The Chair shall provide a written response within 5 days of receiving an appeal. If the faculty member is dissatisfied with the Chair’s decision, the faculty member may appeal to the Dean, with a copy to the Chair, within 10 days after receiving the Chair’s appeal response. Within 5 days after receipt of the appeal to the Dean, the Chair shall provide the Dean with all documents pertinent to the evaluation, with a copy to the faculty member. The faculty member may file a written explanation in support of their position. The Dean will render their decision in writing within 5 business days of receiving the required documentation. The Dean’s decision is final.

Evaluations - e-mail template

1. You are required to offer an evaluation for consideration for a two-year contract to any PSUFA member who has completed 3 years or 20 credits of service, whichever comes first.
   1. If a member declines an evaluation, you must re-offer them an evaluation once they have reached an additional 2 years or 12 credits, whichever comes first.
2. Evaluations must be completed and a decision made by the chair in the term after the PSUFA member has met the above criteria.
   1. While OAA does not have a set timeline, it is recommended that you notify eligible faculty in week one of the term. Materials should be submitted by the end of week 4 and the faculty member should be notified of the outcome of the review by the end of week 11.
3. A message to a qualifying member can be:

On behalf of XXXXXXXXXXXXX, we are pleased to offer you the option of receiving a professional evaluation, based on having been employed as an Adjunct faculty at PSU for 3 years or 20 credits or having taught an additional two years or 12 credits since your last offer of evaluation. Professional evaluations are for providing you feedback and developmental guidance and to determine if a two-year appointment is appropriate.

If you choose to decline a professional evaluation or if you do not submit your materials by the deadline, you will continue to be offered an academic year appointment and will be offered another opportunity for an evaluation after being employed an additional 2 years or 12 credits, whichever comes first.

If you would like a professional evaluation you will then need to gather the supporting documents (listed below) in preparation for the evaluation questionnaire. The deadline for submitting these documents will be XXXXX (typically the Friday of week 4). You can send your completed materials to XXXXX@pdx.edu

a) Current CV or resume

b) Summary of student evaluations with short written reflection

c) Short statement on teaching or research experience and/or why you teach

d) A current syllabus for each course taught during the corresponding academic year

e) In addition to the material listed above, you must provide two

items from the following list. You may choose which of these to

provide and you are encouraged to discuss this selection with your Program Director:

1. Classroom observation by a peer of your choice;

2 . Letter of support by a peer of your choice;

3. Examples of special assignments, projects, or research;

4. Description of how you are staying current in your field.

For any questions or concerns about this process, please feel free to reach out to your primary Program Director or your PSUFA union reps.

For additional details regarding the AFT Contract, visit the following link: http://www.pdx.edu/hr/sites/www.pdx.edu.hr/files/AFTCBA-CBA-9-12-16_Formatted_no%20signatures.pdf

Sincerely,

XXXXXXXX