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Viking travel does not link Travel Authorizations and Travel Reimbursements - more importantly, any notes you enter onto a Travel Authorization does not pull through to the Travel Reimbursement. It's recommended that departments keep a travel log to help track important details about travel. This log may information Travel Reimbursements and help you keep track of important information.
Best practice: Process all possible expenses either through the travel agencies or via the department p-card to ensure employees do not go "out of pocket" for work related travel. Airfare is expensive and is usually purchased far in advance of the travel dates. If the purchase is made by the employee rather than through a University approved travel agency, then the employee will lose access to their money for quite a long period of time. Also, the employee takes on the risk of completely losing that money should the trip be unexpectedly canceled. PSU will not reimburse expenses for canceled trips. Avoiding these two problems is worth any additional costs that may be incurred through the use of the travel agency.Personal reimbursement form and policies.
Best practice: Please encourage other purchase methods such as the p-card where possible.
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