Tying your reconciliation into the BOSS

Once you are done reconciling your indexes you'll want to use the BOSS tool to determine where your department stands.

A few things to note about the BOSS.

• TOTAL AVAILABLE BALANCE FOR THE DEPARTMENT This number includes all of the funds you have been given to hire adjuncts, GA's and cover other planned expenses. Depending on the time of year some or all of these funds may not be encumbered in BANNER.
  • If you look at the BOSS for the period closing 9/30 most of your adjuncts will not be in the system and their salaries and OPE will not be encumbered. This is true for your Winter/Spring GA tuition remission and other funds needed to run your office that are not encumbered through a PO.
• ESTIMATED STRUCTURAL OPE TO RETURN TO CLAS this number does not get pulled into the G01/G03 lines of the Financial Summary by Index tab.

Forecasting Tips

• Use the purple box on the index template to keep track of known expenses that are not encumbered in Banner.
  • Track all known expenses and move the total from the index template to the yellow column of the Financial Summary by Index tab.
  • Be sure to manual move the structural OPE to revert to CLAS into the yellow column of the Financial Summary by Index tab.