Journal Vouchers

>> BANNER instruction manual

The instructions for how to do a JV are about half-way into the document. If you have the full version of Adobe Acrobat, then you can open the PDF in that and browse the table of contents.

There are two basic steps to any JV:

Zero out the expense on the FOAPAL it was charged against.

Charge it to a new FOAPAL.

For some, a sketch like the one below of the transaction can be helpful before doing the entry in BANNER.

Remember:

Always enter information into FOATEXT which explains why the JV is being made. This note should adhere to this standard: If someone not connected to your department looks this up in 5 years, will they understand the transaction based on the information in BANNER?

Bad example: “Vendor corrected invoice.”

Good example: “ First invoice from vendor included charges from another department. This JV moves that amount to an index provided by Susie Q Expert (use first and last names) in DEPT.”