Embedded Files
Policy
Policy
Each department is required to keep track of their computers and minor equipment. Minor Inventory is defined as:
Personal property and equipment that is under the $5,000 threshold for capitalization and is portable by nature or easily misplaced or stolen is tracked by individual. It is the responsibility of the department to track High Risk Minor Equipment by serial/model number of item. High Risk items are neither capitalized nor depreciated in Banner Fixed Assets Account codes vary depending on the type of high risk minor equipment. Certain minor equipment, whether high risk or not, and supplies may need to be tracked and monitored pursuant to specific requirements under Certificates of Participation (COPs) or specific requirements from a federal or non-federal sponsoring agency.
An equipment Loan Agreement form must be completed whenever faculty or staff members use PSU-owned equipment (laptops, digital cameras, etc.) off campus for educational or research purposes. This form releases the borrower from personal liability for the loaned equipment. Staff members should not borrow PSU equipment without a signed agreement because, in the event of loss or damage to the loaned property, the borrower may be personally liable. State property may not be used for personal gain, unlawful purposes, or activities inconsistent with PSU’s mission. When equipment cost exceeds $5,000, it should be placed on the departmental inventory and included within the Fixed Asset System. All high risk minor equipment should be tracked and recorded in accordance with the High Risk Minor Equipment Guidelines. At the end of the loan term, equipment must be returned to PSU in the same condition as it was at the time of a loan. If employee is terminated, loaned equipment should be returned to PSU.
Procedure
Procedure
Equipment should always be received by the department. Never by the faculty/staff who will be the equipment's custodian. When equipment is received record all of the necessary information on the Inventory Template (see below) tab.
If the equipment is a computer or laptop, contact CLAS IT at clas-support@pdx.edu
Once the equipment is ready to issue to the faculty/staff member have them fill out an equipment loan agreement.
Minor Inventory Template.xlsxReport abuse