Cash Operations Policy

Cash carries with it specific handling obligations as well as risks for the individuals who control the cash if those policies are not strictly adhered to. To minimize or eliminate these risks to CLAS employees, units within CLAS should not accept cash payments for supplies or services on a routine basis. The university and the Foundation have alternative ways to receive income (see links below). These methods are geared toward credit cards which is the preferred way the general public chooses to conduct transactional business. Additionally, these methods ensure that the department adheres to federal laws enacted to protect consumers with respect to how credit card information is stored. This is known as PCI compliance; see here for more information: http://en.wikipedia.org/wiki/Payment_Card_Industry_Data_Security_Standard

Please note that in addition to the reduction or elimination of risk, the methods below are also more efficient in terms of staff time dedicated to the receipt of payments. Units needing help conceptualizing how these methods could work best operationally should call the CLAS Finance Team for a brainstorming session.

PSU Cash handling policy: http://www.pdx.edu/financial-services/financial-services-policies-manual/1020-non-student-income-coming-into-departments

The PSU preferred method for receipt of payments is called CashNet. Please contact Jonathan Aispuro in the Cashier’s Office for more information about the capabilities and options CashNet offers.

Foundation income receipt methods:

Event Credit Card Management: https://sites.google.com/a/pdx.edu/foundation/event-credit-card-management

Website Donation and Events Registration: https://sites.google.com/a/pdx.edu/foundation/web-application-development