3. Attendance

In OMNI Attendance recording involves two separate steps:

1. Record Attendance as a:
   • Excel Upload OR
   • Through the Attendance Register.
2. Finalize Attendance:
   • Attendance - After attendance for a particular month has been recorded, it needs to be finalized. "Finalization" refers to calculating the hours, holidays and overtime hours worked by all employees whose attendance has been recorded. Attendance once finalized cannot be edited.

Recording Attendance

• To record Attendance - navigate to the Attendance menu option:

• The Attendance Screen shows the list of all attendance recorded in the system employee-wise.

• Clicking on the "Magnifying Glass" icon displays the list of all attendance recorded for the employee.

Upload Attendance

• Click on the Upload Attendance Button in the Attendance Screen.

• The Upload Attendance Screen allows a user to upload an Excel file containing the attendance details ("Punches") - for all employees. The format of the Excel file must be as:

• Once the file is uploaded - the uploaded data is available for review:

• Click on the Process Upload button to compile and calculate the data. Once the data has been processed the number of records processed and an Error Message (If any) is displayed.

• The Attendance Detail screen will also show the records uploaded for the Employee.

Attendance Register

• Attendance can also be recorded through the Attendance Register.

• The Attendance Register allows users to enter Attendance Data for ALL active Employees on a weekly basis.

• As long as the Attendance has not been finalized the Attendance Register can be used to edit the Attendance Records.
• Change the Date Text-Box to change the Day that the Timesheet begins on.
• The Green Time Drop-down is the In-Time and the Orange Drop-Down is the Out-Time.
• The Drop-down labelled "Select" allows the User to choose the Job that the Employee worked on for the given day.
• After all the Time records have been entered - click on Save to record the Attendance.
• Please note that the Attendance Register allows users to record only ONE Punch for a given day for an Employee.
• In the case that there are multiple Punches for a day for an Employee - please use the Attendance Upload Facility.

Finalize Attendance

• After all Attendance has been recorded it must be finalized. Finalization means preparing the attendance data for use in Payroll Calculation.
• We recommend that the Attendance be finalized every month - just before Payroll Calculation.

• Clicking on the Finalize Attendance button on the Attendance Screen displays the list of Attendance Data awaiting finalization. Follow the steps outlined below to Finalize Attendance.

• Once finalized the attendance data can be used for Payroll Calculation.