Add Users

Registered students are automatically enrolled in courses based on the UW Time Schedule. If names of enrolled students are missing in Canvas, they may have an issue with their registration. If students require immediate access, you can manually add students to your course as long as they have a UW NetID, as outlined below.

Manually add people to your course

Manually adding individuals is a simple process. You can add people using their UW NetID or Gmail address.

1. Login to your course.

2. Click the People link in the left navigation menu.

3. Click the +People button near the top right side of the page. If the +People button is disabled, see the section below.

4. In the dialog box, enter the NetID and/or Gmail address of the individuals that you are adding. Separate NetIDs and Gmail addresses with a comma or put each one on a different line.

5. Decide what role to assign the new user(s). Make sure you select the appropriate role to protect student privacy. Note that every user in the box will be assigned the same role. If you have users with different roles to assign, you will need to add groups of users for each role separately. 

6. Decide which section you want users to be assigned to.

7. Click the next button.

8. The next dialog box will show you the users that have been validated by the Canvas system. If Canvas is unable to add someone with a NetID or Gmail, it will tell you on this page.

9. If all looks good, click the Add Users button.

10. These users will now be added to the course.

Add people when +People button is inactive

Sometimes the "+People" button is not active. Generally, the cause of this is a course end date that has passed. In this situation, you need to adjust the course end date according to the instructions below:

1. Login to your course.

2. Click the Settings button in the left navigation bar.

3. Locate the Participation drop-down and select Course. 

4. Find the Ends: option and note the current end date.

5. Set an end date sometime in the future.

6. Scroll to the bottom and click the Update Course Details button.

7. Go back to the People page and click on +People button, which should now be active.

8. Follow the directions above to manually add people to your course.

9. Return to your Settings page.

10. Change the end date back to the original date.

11. Scroll to the bottom and click the Update Course Details button.

Note that if you want to add users again in the future, you will need to repeat this process.