Empire State Afterschool Program (ESAP)- NYC

Announcements:

Getting Started:

• Program Start-Up- All ESAP programs must start no later than September 30, 2019.

• PETS : It is critical that all staff members working inside a DOE building be cleared and eligible through the PETS system. In order to set up a new PETS account, email PetsAdminSupport@schools.nyc.gov and request an account. If you have an existing PETS account, email PetsAdminSupport@schools.nyc.gov asking them to add Empire to your existing account. In the email, be sure to include the school name, school DBN, your agencies EIN number, and clearly state that this request is specifically for Empire.

In order to set up a new PETS account, email PetsAdminSupport@schools.nyc.gov and request an account. If you have an existing PETS account, email PetsAdminSupport@schools.nyc.gov asking them to add Empire to your existing account. In the email, be sure to include the school name, school DBN, your agencies EIN number, and clearly state that this request is specifically for Empire.

• For programs operating without a SACC registration: School administrators must place the Supper, Saturday's and Holiday request on behalf of their ESAP CBO partner. Meals should be requested through the School Food website through the Special Program System. We will not issue a username and password for programs that do not have a SACC license. All ESAP (Empire After School Program) sites regardless of whether or not they are SACC registered are eligible to request meals for programs operating on school holidays. Please access the 2017-2018 meal request submission deadlines for holiday services here.

• SACC : A SACC license is not required for Empire After School Program. Empire only requires programs to have all staff fingerprinted and cleared through PETS. However, if you already have a SACC license for a particular building, you must increase the capacity on that license and staff will be required to obtain SCR and SEL clearance. Please use this letter should a DOHMH Inspector visit your site.

Empire State Afterschool Program Logistics:

• Enrollment Deadline – All programs are expected to meet their full enrollment by October 31, 2019. Program/Partnership Managers will be checking your Youth Services accounts to ensure enrollment and attendance are being met. Please reach out to your PM if you will not be able to meet the enrollment deadline.

• Program Closures – Should you need to close program for any reason besides school holidays or half-days, please make sure to inform your OCS or ExpandEd Program/Partnership Manager. Their approval is required on all program closures.

• Budget Modifications – The 2019-20 budget modification deadlines are January 17, 2020 and May 15, 2020. Please work with your fiscal manager to ensure any budget modifications that are needed are submitted to your Program/Partnership Manager during this time period.

• School Foods/Snack/Supper: A SACC number is needed to request supper. However, any Empire programs, even those without a SACC number, are able to request supper as long as you have the minimum number of participants School Foods requires (hot meals - you must have a minimum of 75 participants; snack - you do not need a minimum number of participants). All requests for meals, including holidays, must be submitted in advance. Please see meal request submission deadlines here.

• Youth Services: If you are having any issues logging in or with the site in general, please contact the help desk at 1-866-469-6884.

Professional Development

No current professional development webinars or training scheduled.

Past PD Recordings:

"From Trauma to Healing" - March 20th, 2019

“Managing Millennials and Gen Z staff"- December 2018

What exactly are emotions? Participants will define emotions in terms of mind and body (recognizing emotions) and build emotion vocabulary (labeling emotions), important aspects of emotional intelligence. Youth development professionals apply emotional intelligence in all they do, from supporting youth to manage their feelings to interacting with parents to managing staff. Using the RULER (Recognizing, Understanding, Labeling, Expressing, and Regulating) Emotions framework from the Yale Center for Emotional Intelligence, participants will build these skills and learn how to apply them in their work. Participants will build a better understanding of emotions through music, a tool that can also be used with youth to better to connect to emotions. All session activities are replicable with staff and young people to support them to develop emotional intelligence skills.