Departments

While adding a Department you will have the option to add/select Item Defaults that apply to this department. If Item Defaults are selected, these options will automatically be applied to an item when the department is selected.  The property options that are available are the following: 

1. 1. GL Code: General Ledger Accounting Code. These codes can be added and assigned via the GL Code Menu on the System Menu. Used for Accounting purposes. 

   2. Is Weighed: Check this box if you want the items being added to this department to have this property automatically selected. Is Weighted is when the item is to be weighed upon scanning.

   3. Food Stamp: Check this box if you want the items being added to this department to have this property automatically selected. The Food stamp property is to mark the item as food stampable, which makes it eligible to be paid with food stamps.

   4. WIC: Check this box if you want the items being added to this department to have this property automatically selected. The WIC property is to mark the item as WICable, which makes it eligible to be paid with WIC.

   5. Prompt Serial Number: Check this box if you want the items being added to this department to have this property automatically selected. The Prompt for Serial Number property is to prompt the user to enter the serial number of the item being sold upon scanning it.

   6. Is Flip Chart Item: Check this box if you want the items being added to this department to have this property automatically selected. The Flip Chart property is to mark the item as flip chart eligible, so it will appear on a flipchart.

   7. Is Hot Item: Check this box if you want the items being added to this department to have this property automatically selected. The Hot Item property is to mark the item as Hot item flip chart eligible, so it will appear on the Hot Item flipchart.

   8. Allow Layaway: Check this box if Items within this Department will be allowed to be sold on Layaway transactions. 

   9. Allow Fractional Quantity: selections will allow items to be sold in fractions. EX: Meat Market Items, Fruits and Vegetables, Weighed Goods. 

   10. Allow Negative Quantity: selection will allow for the cashier to enter a negative quantity for the item in the event of manual returns or exchanges. 

   11. Taxes:  Under the taxes, you will see the Tax 1, Tax 2, and Tax 3 fields with their corresponding checkboxes to the left. If the items in this department are taxable, select the tax that should be applied to this department. To find out what your taxes are set to, navigate to the Store Configuration in the Setup tab and on the left you will see the Tax 1, Tax 2, and Tax 3 tabs that have their corresponding information such as their name, type of tax and rate. 

   12. Tax Inclusive: Check this box if Items in this Department will have the taxes included within the Unit Price. (Ex: Item is 7.00 with X tax Amount included in $7.00 Unit Price instead of $7.00 unit price + x tax amount). 

   13. Update All Items…: Hyperlink option allows for settings that have been added or modified at the Department level to be updated to all the items within the Department. You will be prompted to confirm the Update.