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What & Why
What & Why
Gmail is the standard email and the official method of communication at St. Scholastica. Google simplifies mail with multiple features to stay connected and organized.
This page includes some essential skills and tips for optimizing your Gmail use. For a comprehensive walkthrough of Gmail use and features, check out Gmail Training and Help on the Google Workspace Learning Center.
Send a Message
Open Gmail.
On the left, click the circular pencil icon to open a new message.
Add recipients and a subject. Once you start typing someone's name, all St. Scholastica users with that name appear as options. Click the desired individual from the list to add them as a recipient. Click CC or BCC on the right for more fields:
CC - CC'd recipients will see all recipients and other CC'd recipients.
BCC - BCC'd recipients will be hidden from other recipients.
Enter your message. Any message that you begin but do not send is saved in the Drafts area (on the left menu).
(Optional) Add attachments, such as Drive files Insert file using Drive or photos Insert image.
Click Send.
Undo Send
Sometimes, you catch a typo or forget an attachment right after sending an email. Try undoing sent emails! Change the time from 5 seconds to 30 seconds by:
Click Settings in the top-right of Gmail.
Click See all settings.
On the General tab, scroll to the Undo Send feature.
Choose the desired cancellation period and click Save Changes.
You have multiple options when replying to emails:
Use Smart Reply to save time. Click any suggested reply at the bottom of the email and it will pop up in a new reply window so you can make some changes before sending it.
Reply at the bottom of the email - reply to the sender of the last email in the thread.
Reply arrow in the top-right of any email in the thread - reply to that specific email and sender within the thread.
Forward - forward the last email in the thread.
To forward an email within a thread, click the three vertical dots for more options then Forward.
To see a previous email in a thread, click the three horizontal dots.
To forward an entire conversation, at the top, click the three vertical dots for more options then Forward all.
In the search box at the top of Gmail, click the Down arrow.
Enter terms to match specific messages. For example, to filter and label emails from an account, in the From: field, enter the email address.
At the bottom of the search window, click Create filter.
Scroll to Apply the label: and choose a label.
Click Create filter.
Incoming emails that meet the criteria will automatically be placed under the label.
Schedule Send a Message for Later
Schedule Send a Message for Later
From an email, click the down-facing arrow to the right of Send.
Click Schedule Send.
Pick a Date and Time.
Click Schedule Send Again.
Edit a Scheduled Message
If you have a schedule-sent message, a label called Scheduled on the left menu will appear.
Hover over the message.
Click Cancel Send.
Edit the message and reschedule.
At the top right, click Settings (gear icon) in the top-right then See all settings.
In the General tab, scroll to Signature and click Create new.
Name your signature, then click Create. This name is not your actual signature, but is a name for the signature template.
In the text box at the right, add your signature text. Use one of the official St. Scholastica Marketing Email Signature Templates.
Use the format bar to add text colors, links, and images.
At the bottom, click Save Changes.
Additional Resources
Additional Resources
Gmail Training and Help - check out an overview, getting started tips, and best practices for Gmail in the Google Workspace Learning Center.
Send Canned Responses using Templates - also useful for having multiple signatures.
Track Tasks, including Emails, with a To-do List
Google Chat Training and Help - stay connected with colleagues by using integrated chat.
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