Virtual Classroom Management
Display Options for Teachers
Classrooms may look different moving forward as teachers make use of a variety of devices to connect with their students in the virtual and traditional environments. Devices will vary from school to school and from individual teacher to teacher. Below, you will find a collection of possible combinations based on individual teaching style and available equipment.
If you have not used Zoom with your CMCSS account, you will need to do 2 things...
Create the account by signing in with your CMCSS Google account. - https://zoom.us/signup
Download and install the Zoom desktop app - https://zoom.us/download#client_4meeting (Use the Zoom Client for Meetings download on this page.)
Viewing More Students at Once
On a Windows 10 laptop, it is possible to view up to 49* participants at once. (The most possible is 49. This is dependent on the processor of your laptop. Newer laptops, like the Dells, can see 49. Older laptops, like the original Lenovos, may max out at 25.)
The settings must be changed in the Desktop Client, not the website, for this to work.
1. Open the Zoom Desktop client on your laptop.
2. Click on your profile picture in the top right corner.
3. Click on Settings below the profile picture.
Zoom Desktop Client
4. Click on the Video button in the left column.
5. In the right column, scroll down to the Meetings section.
6. Checkmark the "Display up to 49 participants per screen in Gallery View" choice.
Using Zoom on a Single Computer with Projector as Duplicated Screen
Using Zoom on a Computer While Using Projector as an Extended 2nd Screen
Using Zoom on a Computer While Using Monitor as an Extended 2nd Screen
Using Zoom and Displaying what is on the Document Camera Bed
Using Zoom with Your Computer, Projector, and an iPad
CMCSS iPad Basics
Apple ID
Not all schools have iPads. For middle and high schools, iPads are rare. There are 2 use cases for school-based iPads - student use and teacher use.
Teacher Use iPads
Are only used by the teacher.
Can either be shared iPads, like those in the Swivl kits from the Teacher Induction dept., or assigned to specific teachers, like those for the EBS program.
Teachers who have iPads assigned to them will need to create an Apple ID for work using their CMCSS email. NO CREDIT CARD will be attached to their work account. This keeps their personal and professional accounts separate.
With an Apple ID that has no payment method attached, only FREE apps can be downloaded. Paid apps MUST be paid for by the bookkeeper at the school. They have access to a payment management system that allows the tech department to deploy the app to the correct iPad.
Student Use iPads
Are only used by students.
Are all shared devices
Are managed by the tech department through tracking software.
All new apps on student iPads must be requested through a technology workorder. Free apps will be sent to the iPads through the management software. Paid apps MUST be paid for by the bookkeeper at the school. The cost is the price of the app times the number of iPads needing the app. Bookkeepers have access to a payment management system that allows the tech department to deploy the app to the correct iPad(s).
Wifi
iPads assigned to one specific teacher will need to be connected to the CMCSS-WiFi. Teachers with those iPads will use their CMCSS email address and password to sign into the CMCSS-WiFi. Once the login credentials are entered, a screen will show information about a security certificate. Tap TRUST to continue. CMCSS's wifi certificate can be trusted.
The student iPads are setup on the TechnologyDept WiFi. This keeps them from needing a new password to be reset. Only the Technology department knows the password. If the shared school iPad you are using loses the password, a technology workorder will need to be done. (Technology Integration Coaches do NOT know this password.)
Shared School iPad Passcodes
These are shared iPads. NEVER SET UP A PASSCODE on a shared iPad. The only way to fix a locked passcode is to wipe the iPad completely. If an update happens and the step comes that insists a passcode be added, tap Passcode Options and choose Don't Use a Passcode.
IMPORTANT - As these are shared school iPads with NO Passcodes, there is NO expectation of privacy. Do not login to personal information, such as your bank or other sensitive accounts. It is generally harder to remove data from iPad as they are designed to be individual devices, not shared ones.
The only exception for iPad Passcodes are iPads assigned to one specific teacher. If that person forgets their passcode, they can get it reset because they have setup their own work Apple ID that will text a security code to their personal phone.
Adding Apps
Apps that are FREE can be downloaded to teacher iPads assigned to specific teachers.
Apps that COST MONEY must be requested a different way. They CANNOT be simply downloaded or purchased with an Apple Gift card. This is because our iPads are shared among teachers and we are an educational user.
Adding Free or Paid Apps
When a teacher wants to download FREE OR PAID apps to multiple iPads, they will follow this process.
The teacher will send a list to the bookkeeper containing
the name(s) and developer of the of the needed apps
the identity of the iPads on which the apps are to be loaded
2. For paid app requests, follow the process for purchasing apps (see options and
instruction on the Purchasing Apps for iPads through Volume Purchase Program (VPP)
that Chris Goad has provided) in order to get the code(s) to download the app(s).
3. Once each week, the bookkeeper will submit a Technology Work Order and attach:
compiled list of free apps to be loaded on multiple iPads by network technicians on the spreadsheet template
spreadsheet(s) downloaded containing redeemable codes
(This process may take several days to complete as technicians must work around teacher checkouts.)
When a teacher wants to download FREE OR PAID apps to a single iPad, they will;
Paid Apps - Follow the process above for paid apps. ALL PAID APPS must be installed by a network technician.
Free Apps - Teachers may load free apps to a single iPad by using the provided school apple ID username and password.
Special Considerations:
*Teachers may download and try free apps on a single iPad (even a student iPad)
for review.
*It is preferred that teachers load free apps themselves when needed on only
one or a few iPads.
*If a teacher needs a free app loaded immediately on multiple devices, (and
cannot wait for the technicians to process the work order) he or she may
download and install the app.
*Teachers should no longer be setting up NEW ipads using a personal apple id.
*Some older iPads previously set to personal Apple IDs are “grandfathered”
*Administrators may still set-up NEW ipads with personal apple IDs if they choose to do so.
Your Technology Coach will be your guide through this process. If you have questions about purchasing the vouchers used to buy the apps, you may direct those questions to Chris Goad or Cathy Miner.
Accessing Classlink
Classlink can be accessed on shared iPads. There is NO need to download the app. Classlink can be accessed in the Safari web browser.
Open the browser.
Type http://launchpad.classlink.com/cmcss into the address bar and tap ENTER.
Click the green GO button.
Type your CMCSS email and email password.
Classlink Launchpad
CMCSS Login
Classlink Page
Removing Old Apple ID from iMessage
The shared school iPads for high school were repurposed from other schools in the district. That said, most settings were reset, but one may remain, he Apple ID in iMessage. To remove the old Apple ID from iMessage...
Tap Settings.
Slide down the left column and tap Messages.
In the right column, tap Send & Receive.
Tap Apple ID: (Apple ID email for a school that isn't yours), such as oes.student@cmcss.net.
In the window that pops up, tap Sign Out. The addresses in the Send and Receive sections will disappear.
Tap in the top section where the name is typed and Backspace to delete it.
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iPad as a Mobile Document Camera
Like Smartphones, iPads have 2 cameras. When it is first connected to Zoom, it will show the front-side, or selphie camera. Taking full advantage of iPad as a mobile document camera to show virtual students the same content as the students in the classroom requires swapping to the rear-facing camera. This is especially helpful for classes, such as Auto Body, Culinary Arts, Robotics, and more, to show real-world content that won't fit on a traditional document camera or need more than a simple still image.
The cameras are capable of more than simple stills and video. There is a Time -Lapse mode that speeds up processes that take a long time by taking a series of still photos over a long period of time and creating a movie that looks like an animated GIF. This is best down by mounting the iPad to a holder so it is still and when no students are present.
Signing Completely out of Google When Returning a Shared iPad
iPads are designed by Apple to be individual devices. They are not designed to be shared and checked in/out of a school library. They store account information for tools like Google. This means anyone who uses the iPad you returned will have access to your Google account if you didn't sign out and remove your Google login info. The steps for removing your Google account are listed below and are copied directly from Google's support page.
To sign out and remove your Google Account from Safari:
On your iPhone or iPad, open the Safari app.
Go to www.google.com.
To sign out, tap your profile image on the top right Sign out. (If you see an option to "Sign in" instead of your profile image, you're already signed out.)
To remove an account, make sure you're signed out. Tap Sign in Sign in with a different account Remove.
Choose the account you want to remove, then select Done.
You can add your Google Account back to Safari at any time.
Note: If there's no Google account on any of your Google apps, your device will be signed out.
-from https://support.google.com/accounts/answer/6390156?hl=en
