Embedded Files
Employees and students leaving the district should consider backing up important documents prior to their final day. If you have files that you would like to save, these directions will assist you in exporting them prior to your departure from CMCSS. This is an optional task as you are NOT required to export any files. If there are additional directions you need, please reach out to instructionaltechnology@cmcss.net.
Teachers
Teachers
You will loose access to these important documents if you do not change your CMCSS email to a personal email address inside of TNCompass prior to your final day in the district. TNCompass is a state run website that contains information on a teacher's license, endorsements, evaluations, and other important documents.
Personal Records
Personal Records
Payroll stubs, W-2 forms, and Professional Learning transcripts are personal records you may want to have a current copy. If you choose not to export these PDFs but later decide you need them, contact the CMCSS Human Resource department for assistance.
Use these directions to download PDF copies of payroll stubs and yearly W-2 forms.
For a record of trainings and professional learning, use these directions to download or email a copy to have for future reference.
Optional
Optional
The following directions are provided if you choose to download or export items you have created.
Please note that any files that contain student names and/or data are strictly prohibited from leaving CMCSS.
Click the hyperlink to access the directions.
Students
Students
If you are graduating or transferring from CMCSS, the following directions will provide guidance for saving your Gmail contacts, emails, and other important items.
Exporting or downloading items from your CMCSS accounts is OPTIONAL. However, if you used your CMCSS Gmail to contact colleges and universities, it is highly recommended to export your Gmail contacts or important documents.
If the description is
RED, we HIGHLY recommend that you export the information.
PINK, we recommend you consider what you have saved.
BLACK, it is entirely at your discretion.
Just remember that your laptop will be collected well before the end of the school year and your CMCSS accounts will be turned off the last half day of school.
Click the image to access the directions.
An example of a Canva creation to export would be a portfolio or other major project.
If you have saved documents or presentations to OneDrive and want to export, these directions will help.
Before turning in your CMCSS issued laptop, export any items you want to take with you.
If you used a OneNote notebook and want to take it with you, use these instructions.
If you used your CMCSS email address to contact colleges and universities regarding scholarships, it is very important to export your CMCSS emails and contact information.
If you have saved items such as resumes, scholarship essays, or important projects to your CMCSS Google Drive, use these instructions to export them.
If you have saved bookmarks in your browser that you would like to take with you, use these directions to export them from Chrome, Edge, or Firefox.
Updated 4/17/25: DW
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