Embedded Files
Set an alarm clock on your Phone and PC
for Fast DTR Log-ins Reminder
We've noticed some errors in Fast DTR due to missed Time-In and Time-Out entries. To ensure timesheet accuracy:
Set alarms on your mobile phones and PC for time in and out
Leave a comment at the end-of-shift summary (mention errors encountered)
After you time out, go to FastDTR>MyTimesheet tab, check if it was auto-approved, and report the error to SSP immediately after the work ends.
This helps auto-approve timesheets and ensures timely payments.
Good timesheet management is part of the contractor's performance evaluation: Failure to maintain accurate timesheets may result in difficulties when considering rehire eligibility.
Thank you very much for your cooperation.
SOURCE: BW Info Hub: Guide on How to Auto-Approve Timesheets
LINK: https://sites.google.com/bruntwork.co/infohub/fast-dtr/guide-on-how-to-auto-approve-timesheets
WHAT IS SET SCHEDULE SHIFT: A set schedule shift means that contractors are required to adhere to a specific start and end time for their work hours, as outlined in their schedule (e.g. 1:00 PM to 5:00 PM, 10:00 AM to 7:00 PM with 60 minutes of unpaid break, America/Los Angeles Timezone).
TIPS ON AUTO-APPROVED TIMESHEET TO ENSURE ACCURATE PAY
TIPS ON AUTO-APPROVED TIMESHEET TO ENSURE ACCURATE PAY
For those with Set Scheduled Shifts (e.g. 10:00 AM - 7:00 PM with 60 minutes unpaid break):
[START: Please clock in 15 minutes early before your scheduled shift to allow troubleshooting for any FDTR issues. To help with this, set an alarm 15 minutes before your shift begins.]
To ensure your timesheet gets auto-approved and adjusted (timesheet capping), follow these simple guidelines:
To ensure your timesheet gets auto-approved and adjusted (timesheet capping), follow these simple guidelines:
1. Clock-In: Contractors can clock in up to 2 hours before their shift starts. The Fast DTR system will adjust it according to the contractor’s schedule after a correct clock-out (timesheet capping). Reminders:
Clocking in too early (e.g., 3 or more hours before the shift starts) may lead to a pending manual approval timesheet
Clocking in late will result in an automatic reduction of the contractor's total daily hours
Clocking in 15 minutes before your shift starts is recommended to allow time for troubleshooting in case of any Fast DTR system issues
2. Break Schedule (for full-time roles only):
The break should not exceed the allowed break schedule. Contractors can end the break slightly early (e.g., 5 mins. before the break ends) and Fast DTR will conduct timesheet capping
Overbreak will result in a reduction in the total hours
OPTION: If the contractor doesn't have break logins, Fast DTR will automatically assign break times after a correct clock-out. The timesheet will be capped and automatically approved if the correct clock-in and clock-out are provided. If there are discrepancies in clock-in and clock-out, the timesheet may result in a pending timesheet, requiring a request for manual adjustment with the CP.
3. Clock-Out: Contractors can clock out up to 2 hours after their shift ends (upon clock-out confirmation the extra hours toggle button is off). The FastDTR system will adjust it according to the contractor’s schedule after clocking out (timesheet capping). Reminders:
Clocking out early, before the shift ends, will result in an undertime
Clocking out too late (e.g., 3 or more hours after your shift ends) may lead to a pending manual approval timesheet.
Forgetting to clock out may result in a pending timesheet. However, contractors can now correct this using Fast DTR's clock-out correction feature, available 24 hours after the missed clock-out.
After clocking out, the contractor can leave a comment in the end-of-shift summary (they can include their accomplishments as proof of work and mention if human mistakes happened).
4. Set an alarm on both your mobile phone and PC to remind you to clock in (at least 15 minutes before the shift starts) and out, including during breaks, daily.
5. Always select the Schedule Shift and aim for an auto-approved timesheet to ensure accurate payment for every payout.
Please aim for auto-approved timesheets, it is as good as cash you are included in the next payout.
Please aim for auto-approved timesheets, it is as good as cash you are included in the next payout.
Advantages of Auto-Approved Timesheets:
Secured Pay: Auto-approval of your timesheets ensures you are automatically included in the next payout, just like cash in hand.
No More Hassles: Save time and effort by eliminating the need to request timesheet adjustments, to avoid payment disputes.
Good Performance Evaluation: Staff with accurate timesheets are recognized as good-performing staff. Good timesheet management also makes you eligible for rehire in case of contract end.
We highly encourage everyone to take advantage of auto-approved timesheets for a smoother and more efficient payroll process!
Disadvantages of Timesheets are Not Auto-Approved or Have Errors:
Potential Errors: Timesheets with errors may lead to discrepancies in payment calculations.
Risk of Missing Payment Deadlines: Failure to meet cut-off times may result in delayed or missed payments/forfeited timesheets.
Impact on Performance Evaluation: Inaccurate timesheets could affect performance assessments and career opportunities.
Communication Challenges: Contractors may face difficulties in rectifying errors or requesting adjustments.
Ensuring accurate and timely submission of timesheets is crucial to avoid these disadvantages and maintain smooth payroll processing.
SAMPLE CLOCK-IN:
MY TIMESHEET TAB (to view shift history, ongoing shifts if successful logins, estimated payment, you can filter it)
NEW CLOCK-OUT FEATURE IN FAST DTR:
Reduce no-clock-out errors by making staff resolve their no-clock-out before it moves to Pending.
Staff will see a "Timesheets that Need Your Attention" widget on their Dashboard with any auto-ended timesheets because they ran over 24 hours without a time out.
Staff can click Open to see the timesheet and input their correct Clock-Out time. Staff have to do this before they are allowed to start a new timesheet.
When staff clocks out of a scheduled or unscheduled timesheet, they will be presented with the following options:
If Set Shift/Schedule - "I finished working when my shift ended" or the exact time
Any timesheet, Additional Hours/Unschedule Shift - "I finished working on {date} at {time}"
Page updated
Report abuse