Embedded Files
Set an alarm clock on your Phone and PC
for Fast DTR Log-ins Reminder
We've noticed some errors in Fast DTR due to missed Time-In and Time-Out entries. To ensure timesheet accuracy:
Set alarms on your mobile phones and PC for time in and out.
Leave a comment at the end-of-shift summary (mention errors encountered)
After you time out, go to FastDTR>MyTimesheet tab, check if it was auto-approved, and report the error to SSP immediately after the work ends.
This helps auto-approve timesheets and ensures timely payments.
Good timesheet management is part of the contractor's performance evaluation: Failure to maintain accurate timesheets may result in difficulties when considering rehire eligibility.
Thank you very much for your cooperation.
SOURCE: BW Info Hub: Guide on How to Auto-Approve Timesheets
LINK: https://sites.google.com/bruntwork.co/infohub/fast-dtr/guide-on-how-to-auto-approve-timesheets
WHAT IS A FLEXIBLE SHIFT: A flexible shift means that contractors are not bound to a specific start or end time but are limited to a specific maximum number of hours per day (e.g., flexible 4 hours a day, flexible 9 hours with 60 minutes of unpaid break)
TIPS ON AUTO-APPROVED TIMESHEET TO ENSURE ACCURATE PAY
TIPS ON AUTO-APPROVED TIMESHEET TO ENSURE ACCURATE PAY
For those with Flexible Shift - e.g. Flexible 4 Hours, Flexible 9 Hours with 60 mins unpaid break
[START 15 minutes early before your shift to allow troubleshooting for any FDTR issues. To help with this, set an alarm 15 minutes before your shift begins.]
To ensure your timesheet gets auto-approved and adjusted (timesheet capping), follow these simple guidelines:
To ensure your timesheet gets auto-approved and adjusted (timesheet capping), follow these simple guidelines:
1. Clock-In: Contractors can clock in according to their client's preferred time or their chosen schedule.
2. Break Schedule (for full-time roles only):
The break should not exceed the allowed break schedule. Contractors can end the break slightly early (e.g. 5 mins. before the break ends) and Fast DTR will conduct timesheet capping
Overbreak will result in a reduction in the total daily hours
If the contractor doesn't have break logins, Fast DTR will automatically assign break times after a correct clock-out. The timesheet will be capped and automatically approved if the correct clock-in and clock-out are provided. If there are discrepancies in clock-in and clock-out, the timesheet may result in a pending manual approval timesheet, requiring a request for manual adjustment with the CP.
3. Clock-Out: Contractors can clock out up to 2 hours after their shift ends, once they have completed the required shift hours for the day (e.g., 4 hours for part-time roles or 8 hours for full-time roles). The Fast DTR system will automatically adjust the timesheet based on the maximum shift hours required, ensuring timesheet capping. Reminders:
Clocking out early, before the shift ends, will result in an undertime
Clocking out too late (e.g., 3 or more hours after your shift ends) may lead to a pending manual approval timesheet.
Forgetting to clock out may result in a pending timesheet. However, contractors can now correct this using Fast DTR's clock-out correction feature, available 24 hours after the missed clock-out.
After clocking out, the contractor can leave a comment in the end-of-shift summary (they can include their accomplishments as proof of work and mention if human errors happened).
4. Set an alarm on both your mobile phone and PC to remind you to clock in and out, including during breaks, daily.
5. Always select the specified Flexi Shift and aim for an auto-approved timesheet to ensure accurate payment for every payout.
Please aim for auto-approved timesheets, it is as good as cash you are included in the next payout.
Please aim for auto-approved timesheets, it is as good as cash you are included in the next payout.
SOURCE: BW Info Hub: Guide on How to Auto-Approve Timesheets
LINK: https://sites.google.com/bruntwork.co/infohub/fast-dtr/guide-on-how-to-auto-approve-timesheets
WHAT IS A WEEKLY MAXIMUM HOURS SHIFT: A Weekly Maximum Hours Shift is a type of schedule in which contractors are allocated a specific maximum number of hours they can work per week (e.g., 20 hours for part-time or 40 hours for full-time). Based on the contract, this schedule generally spans from Monday to Friday/Sunday and does not include a break schedule, allowing contractors to manage their hours flexibly within the weekly limit.
TIPS ON AUTO-APPROVED TIMESHEET TO ENSURE ACCURATE PAY
TIPS ON AUTO-APPROVED TIMESHEET TO ENSURE ACCURATE PAY
For those with Weekly Maximum Hours Shift - e.g. Weekly Max 20 Hours, Weekly Max 40 Hours
[START 15 minutes early before your shift to allow troubleshooting for any FDTR issues. To help with this, set an alarm 15 minutes before your shift begins.]
To ensure your timesheet gets auto-approved and adjusted (timesheet capping), follow these simple guidelines:
To ensure your timesheet gets auto-approved and adjusted (timesheet capping), follow these simple guidelines:
1. Clock-In: Contractors can clock in according to their client's preferred time or their chosen schedule.
2. Clock-Out: Contractors can clock out according to their client's preferred time or their chosen schedule. Daily Login Limit is less than 12 hours only. Reminders:
Forgetting to clock out may result in a pending timesheet. However, contractors can now correct this using Fast DTR's clock-out correction feature, available 24 hours after the missed clock-out.
If the contractor reaches the maximum weekly hours, Fast DTR will apply timesheet capping to ensure the total hours do not exceed the limit, but only after clocking out.
After clocking out, the contractor can leave a comment in the end-of-shift summary (they can include their accomplishments as proof of work and mention if human errors happened).
3. Set an alarm on both your mobile phone and PC to remind you to clock in and out daily.
4. Be mindful to select the specified Weekly Max Shift, adhere to the normal limit within the dashboard, and aim for an auto-approved timesheet that ensures accurate payment for every payout.
Please aim for auto-approved timesheets, it is as good as cash you are included in the next payout.
Please aim for auto-approved timesheets, it is as good as cash you are included in the next payout.
Advantages of Auto-Approved Timesheets:
Secured Pay: Auto-approval of your timesheets ensures you are automatically included in the next payout, just like cash in hand.
No More Hassles: Save time and effort by eliminating the need to request timesheet adjustments, to avoid payment disputes.
Good Performance Evaluation: Staff with accurate timesheets are recognized as good-performing staff. Good timesheet management also makes you eligible for rehire in case of contract end.
We highly encourage everyone to take advantage of auto-approved timesheets for a smoother and more efficient payroll process!
Disadvantages of Timesheets are Not Auto-Approved or Have Errors:
Potential Errors: Timesheets with errors may lead to discrepancies in payroll calculations/inaccurate pay.
Risk of Missing Payroll Deadlines: Failure to meet cut-off times may result in delayed or missed payments/forfeited timesheets.
Impact on Performance Evaluation: Inaccurate timesheets could affect performance assessments and career opportunities.
Communication Challenges: Staff may face difficulties in rectifying errors or requesting adjustments.
Ensuring accurate and timely submission of timesheets is crucial to avoid these disadvantages and maintain smooth payroll processing.
SAMPLE CLOCK-IN:
MY TIMESHEET TAB (to view shift history, ongoing shifts if successful logins, estimated payment, you can filter it)
NEW CLOCK-OUT FEATURE IN FAST DTR:
Reduce no-clock-out errors by making staff resolve their no-clock-out before it moves to Pending.
Staff will see a "Timesheets that Need Your Attention" widget on their Dashboard with any auto-ended timesheets because they ran over 24 hours without a time out.
Staff can click Open to see the timesheet and input their correct Clock-Out time. Staff have to do this before they are allowed to start a new timesheet.
When staff clocks out of a scheduled or unscheduled timesheet, they will be presented with the following options:
If Set Shift/Schedule - "I finished working when my shift ended" or the exact time
Any timesheet, Additional Hours/Unschedule Shift - "I finished working on {date} at {time}"
Advantages of Flexible 4 Hours:
Improved Timesheet Accuracy: With a fixed 4-hour daily schedule, your timesheets will be more consistent, resulting in an estimated pay rate that is easier to manage and predict.
Time Management: A daily shift of exactly 4 hours helps avoid any potential mismanagement of time, ensuring that your work hours are evenly distributed throughout the week.
Visibility to Client and Client Success Manager: Your timesheet can be viewed by your Client and Client Success Manager. A timesheet with a consistent 4-hour daily shift could reflect good performance and productivity, making a positive impression.
Enhanced Performance and Productivity: An evenly distributed schedule promotes better performance and productivity, as it provides a stable routine and reduces the risk of burnout from long shifts.
Reduced Errors: The fixed daily schedule minimizes the chances of errors in recording hours, which can often occur with a weekly maximum approach.
Consistency: The current weekly maximum of 20 hours can sometimes lead to discrepancies or not exactly hitting the 20-hour mark. A daily 4-hour shift ensures consistency and reliability.
Page updated
Report abuse