Requesting SSC Certificate of Insurance to Vendors
Summary
While rare, there may be times that a vendor requires that we provide them with a Certificate of our insurance (COI). The most common occurrence is from a vendor who supplies us with a hazardous material which we oversee dispensing (propane). In these instances, the GMs should follow the process set forth below to request these COI’s.
Submitting The Request
· GM will send an email to their RD following the template outlined below
· RD will forward the request to our insurance carrier with a copy to the GM as well as the DOO
Email Template
Contact Name: Gabriella Chakkos
Mobile: (916) 500-2003
Email: gchakkos@robertmcurrey.com
Subject Line: Full Property Name - COI Request
Body of Email must contain the following:
Name of Insured Party
· Campground Name, Campground Address
· Example: Spacious Skies Hidden Creek 1210 Deacon Drive Marion, NC
Certificate Holder
· Name of Business, Address of Business
· Example: Suburban Propane, 1305 US Highway 70E New Bern, NC 28560
Coverage Requirement
· Include the specific coverage limit being requested
· Example: $1,000,000 General Liability
NOTE: Description of Operations
· Language: Certificate holder is listed as additional insured (the requestor) as their interest may appear for the general liability coverage as required by written contract subject to the terms, exclusions and conditions of the policy
Follow Up
These requests are expected to be fulfilled within 2 business days.
Should the COI not be received the RD will reply to all with a follow up request
Storage
Once received the GM is to upload a copy of the COI into the appropriate folder within the GM property folder housed within the GM SharePoint