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E-sign & E-seal Project Records
Adobe Sign is a cloud-based electronic signature service that allows users to securely add legally binding e-signatures to contracts, forms, or other paperwork from almost any device. CDOT Procedural Directive 21.1 authorizes the use of Adobe Sign to review, acknowledge, sign or professionally seal project records (including change orders).
Review this page for information on how to complete the Adobe Sign Trainings in the State of Colorado Learns Training Portal and how to obtain a license.
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What is Adobe Sign Training?
What is Adobe Sign Training?
CDOT’s Transportation Engineering Training Program previously released two versions of the Adobe Sign Training courses in January 2020:
Both versions of the Adobe Sign Trainings were recently updated and are now available in the State of Colorado Learns Training Portal.
Why are there two courses?
Why are there two courses?
CDOT’s original training for e-signing project records and e-sealing project plans (record sets) was Adobe Sign Training I, which was released in January 2020 at a time when the State Board of Licensure for Architects, Professional Engineers and Professional Land Surveyors (AES) rules required that an electronic seal must be applied to each page of engineering drawings. Due to the significant reduction in the time required to set up plans for electronic sealing, in August 2020 the AES Board approved a CDOT-requested rule change which allows an option to seal only the cover page(s) of a set of drawings.
This option of the AES Board Rules [1.5 A 2 a (1) (a)] specifies that: "“When opting to seal only the cover page(s) of a set of drawings, a notation shall be included in the title block of every page noting that all seals for the set of drawings are applied to the cover page(s).”
CDOT's .dgn seed files files for record set cover page templates were updated to include this required notation in February 2021.
Please note: You must use these new templates in order to take advantage of the option to seal only the cover page(s) of project plans.
Who should take Adobe Sign Training I?
Who should take Adobe Sign Training I?
If you are new to Adobe Sign, if you only need to e-sign basic documents or need to e-seal project record sets and your project is using the old templates for e-sealing every record set page, then you should complete the appropriate Adobe Sign Training I curriculum. Adobe Sign Training I is strongly recommended for design and construction Engineers-in-Training, Professional Engineers, Civil Engineer Project Managers, Engineering Technicians, CDOT Consultants, Specialty Unit Personnel, and others who handle or process Project Records as defined in PD 21.1.
Who should take Adobe Sign Training II?
Who should take Adobe Sign Training II?
If your project is using the new cover page templates, then you should take the Adobe Sign Training II e-learning course which explains how to seal only the cover page(s) of a record set. If you need a refresher on basic Adobe Sign concepts or how to create a combined professional license seal and signature image, you can review the Adobe Sign Training I curriculums at any time.
This course is strongly recommended for all internal and external consultant Professional Engineers who are responsible for any part of project design and are required by AES Board Rules to seal record sets and/or other documents which require a professional seal.
Reminder: If you need a refresher on basic Adobe Sign concepts or how to create a combined professional license seal and signature image, you can review the Adobe Sign Training I e-learning at any time.
Questions or need a license?
Questions or need a license?
To obtain an Adobe Sign license or if you have questions about using Adobe Sign, please contact Kelley Tatman. If you run into any issues accessing the Adobe Sign Trainings in SOC Learns, please contact the TETP Managers, Allison Wilson or Jordan Isales.
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